Senior Executive Assistant

Our client, a leading Fin-Tech firm headquartered in Minneapolis with an office in Midtown is looking for a temp to perm Senior Executive to support their CFO & finance leadership team. This role starts ASAP with an estimated temp trial period of 3-6 months. This is a hybrid role - 4 days/week onsite and 1 day/week remote. The hours are 8:30am-5:30pm (with a 30-minute lunch break) + OT - this person must be reachable after hours for urgent matters! Annual base salary is up to 125K; hourly pay rate while temping in-line + benefits once perm.Key Responsibilities:Administrative ManagementProvide high-level administrative support to the CFO, including calendar management, travel coordination, expense reporting, and secure e-filingEnsure the CFO is prepared for all appointments and deadlines with necessary materials and contextDraft and distribute correspondence, reports, presentations, and other documents-often of a highly sensitive and confidential natureMaintain a conflict-free calendar and ensure adequate travel time between meetingsServe as a trusted liaison for internal and external stakeholders, including direct communication on behalf of the CFO with Board members and senior leadersDemonstrate initiative by identifying and resolving issues before they escalate to the CFOSupport NYC office facilities needs - working with receptionist to ensure everything with handledMaintain Finance org chartsProvide travel & expense support to Finance leadership team (FLT).Collaborate with other C-suite executive assistants to coordinate materials for management and Board meetingsEnsure executives meet commitments and deadlines by tracking deliverables and following up on action itemsBoard & Governance SupportCoordinate and prepare materials for Board of Directors, Executive and Governance Committees, including agendas, minutes, resolutions, and follow-upsMaintain and organize board materials in secure shared datarooms, ensuring timely uploads, version control, and access permissionsTrack and archive board documents for audit and reference purposesProvide logistical support before, during, and after board and committee meetingsFinance Project SupportSupport and coordinate Finance-led initiatives including:Annual audit process (calendar management, status meetings, reporting)Corporate tax planning and related projectsFinancial reporting, operational metrics, dashboards, and ad hoc reportingPost-merger integration effortsPolicy, process, and internal training documentationAssist with global auditor and accounting service provider updatesHelp plan team-building events and department culture activitiesSupport onboarding, mentorship, and employee development initiativesLiaise with other departments and committees to accomplish special projects for the CFOCompile financial data and prepare reports for internal and external stakeholdersSkills and Knowledge:Outstanding administrative and project management skills with high attention to accuracy, detail, and organizationAbility to develop timelines and execute on timeSound judgment and discretion in handling confidential mattersCalm and effective under pressure, with strong problem-solving and analytical abilitiesExceptional verbal and written communication skillsDiplomatic and tactful in working with diverse constituenciesCollaborative mindset with the ability to work independently and make decisionsAdaptability in a fast-paced, evolving environmentProficiency in Microsoft Office 365 (Word, Excel, Teams, PowerPoint, Outlook); Experience in Tools like Workday, Concur, Board portals like Sherpany, Docusign, is a plusQualifications:Minimum 5 years of executive assistant experience supporting a CFO or senior finance executiveExperience managing activities on behalf of a Board of Directors preferredBachelor's degree or equivalent education and professional experienceMinimal travel requiredHybrid role: Required to be in the Midtown NYC office 3-4 days per weekBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)