Executive Assistant

Our client, a private markets advisory firm, is seeking an Executive Assistant in Upper-Midtown NYC. This firm manages portfolios for clients around the world and provides the opportunity to work closely with professionals who shape this organization! They're looking for a candidate with a strong sense of autonomy who can represent the brand with polish and attentiveness. This role follows a hybrid schedule, four days in office and one remote. Hours are generally 8:30am-5:30pm with flexibility to work OT for urgent matters.Responsibilities: Provide executive-level support to the Head of Americas and one additional Group Head, including complex calendar management and meeting coordination Arrange domestic and international travel, prepare detailed itineraries, and manage last-minute changes Draft correspondence, prepare briefing materials, and compile confidential documents for leadership Act as a liaison with clients, stakeholders, and internal teams while maintaining discretion and professionalism Process expenses, coordinate client-related scheduling (including roadshows), and support pipeline meeting preparation Partner with the broader U.S. and global EA team to ensure seamless coverage, collaboration, and best practicesQualifications: 8+ years of Executive Assistant or senior-level support experience, ideally within financial services or professional services Strong client-facing skills with polished communication and high emotional intelligence Exceptional organizational, multitasking, and time management abilities in a fast-paced environment Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools Ability to remain calm, proactive, and solutions-focused under pressure Experience coordinating international travel and supporting senior leadership Bachelor's degree preferredCompensation/Benefits: $150K base salary plus annual bonus Medical, Dental, and Vision coverage 401(k) plan 23 days annual leave Enhanced parental leave and sabbaticals Gym contribution and wellness perks Annual firmwide offsitesBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)