ABOUT HKIT ARCHITECTS
HKIT Architects is a design firm based in downtown Oakland which has been servicing the Bay Area for over 75 years. The firm is known for its work with TK-14 educational facilities, affordable housing and other community-based work. Our mission is to create meaningful, sustainable environments through beautiful and functional design that strengthens communities.
We encourage qualified applicants to apply to join our dynamic, diverse mid-sized firm of professional staff dedicated to supporting our mission.
For more information view our website: www.hkit.com
POSITION SUMMARY
We are looking for a self-motivated, and energetic Accounts Payable Specialist with prior experience in the A/E/C industry to support the finance department.
This role is full-time in-office with the possibility of hybrid work after introductory period. The position reports to the Director of Finance.
POSITION RESPONSIBILITIES include but not limited to
Entire accounts payable process: entering invoices, reconciliation of credit card, creating new vendors, issuing checks, certificates of insurance, in an accurate and timely manner as directed.
Analyzes incoming invoices with understanding of overhead, allowable/non-allowable expenses and contract terms and conditions.
Maintain and reconcile accounts payable ledger to validate charges and ensure accurate and timely payments.
Assist Project Accountant with preparation of Consultant Authorizations, AIA agreements, service/work orders, provide invoice backup, scanning and filing. File preparation and maintenance of contract and billing documents.
Work with Insurance Brokers to track/request/maintain Certificates of Insurance for Clients/Consultants.
Reconcile incoming consultant invoices against work authorizations for accuracy and adherence to budgets. Responsible for working with the Consultant, Director of Finance and Principal for resolution of any anomalies.
Process employee expenses reports and Timesheets.
Maintain Project files on the server, Deltek Vantagepoint, and in office.
Prepare annual 1099’s and work with Director to coordinate completion of other year-end tasks.
Monitor/respond to the accounting email inbox requests throughout the day.
Perform various clerical accounting and essential tasks as necessary for the position and as directed by Management.
Maintain quality working relationships with all internal and external customers, demonstrating positive, professional, and efficient handling of issues.
Archive accounting files and assist with offsite storage requisitions/logistics.
This position’s work is closely managed. Works on projects/matters of limited complexity in a support role.
QUALIFICATIONS AND SKILLS
2-5 years of related experience in A/E/C Industry
Knowledge of GAAP
Proficiency in MS Office (Excel skills required)
Experience using Deltek Vantagepoint a plus
Exceptional organizational and follow-up skills
Strong written and oral communication skills
Can-do attitude with the ability to work independently, take initiative, prioritize own work and frequently update status of assigned tasks.
Must be able to maintain strict confidentiality rules.
COMPENSATION AND BENEFITS
The annual pay range for this role will be $63,000 - $74,000. HKIT Architects offers eligible employees a rich benefit package including medical, dental & vision insurance, life, LTD & STD insurance, FSA and 401k plans.
HOW TO APPLY
Interested applicants should send a cover letter, resume and portfolio to [email protected]. Subject must include Job # 2402.
No calls or third-party recruiting firms/consultants please.