IMPORTANT NOTES: Candidates must be on-island. Position is in-office. Parking is not available. Candidates will be subject to Excel and Word proficiency assessment.
The Administrative Assistant plays an important role supporting the Executive and Business Offices. This position calls for someone who is organized, pays attention to details, and can track and manage multiple projects. Responsibilities include assisting with various administrative and project tasks, including setting up vendors, preparing invoices, and processing expense reports and requests, and assisting with HR.
Responsibilities include:
- Keep track of and update annual business registrations across multiple states/regions.
- Support the Business Office Manager in the new employee onboarding process, assisting with necessary documentation, office, and IT set up.
- Process accounts payable invoices using business accounting software (Ajera) for payment, setting up new vendors as needed.
- Prepare outgoing invoices, compiling necessary support documents.
- Assist managers in preparing, reviewing, and submitting monthly expense reports.
Attributes:
- Detail-focused
- Problem solver
- Self-starter.
- Asks great questions.
- Lifelong learner.
- Manages time well
Qualifications:
- Communications, Business, or other college degree and/or relevant work experience, demonstrating progressive growth/advancement.
- Administrative or business office experience.
- Strong written and verbal skills.
- Comfort with standard office equipment, including printer, scanner, phone lines, and PC computers.
- Proficient with business software including Adobe, and the Microsoft Suit, (especially) Excel and Word.
- Strong verbal and written skills.
- Experience in the A/E/C space helpful.