Schedule: Monday – Friday | 7:00 AM – 3:30 PM or 7:30 AM – 4:00 PM (schedule may vary)
Must be flexible and willing to work either shift as needed.
Air Conditioning Specialists, Inc. is seeking a dedicated and detail-oriented Entry-Level Administrative Assistant to join our team.
Reliability and punctuality are essential for this role. As part of our team, your presence is crucial to keeping daily operations running smoothly. We depend on each team member to be consistently present and on time to ensure efficiency, meet company goals, and provide seamless support to one another.
We are a locally owned and operated company with over 30 years of industry experience. Our work environment is fast-paced, team-oriented, and—best of all—kept at a comfortable temperature with excellent air conditioning! We offer opportunities for growth and provide in-house training for motivated individuals.
Key Responsibilities and Daily Duties include but not limited to:
Organize and coordinate meetings and appointments, including recording minutes, follow-ups, and maintaining records.
Assist in managing schedules and calendars for the owner, technicians, and office staff.
Oversee document control, tracking, and reporting of various logs and company information.
Update and maintain client profiles, including equipment details, maintenance history, repairs, and filter and UVC Emitter
replacements.
Support various projects as needed.
Assist with daily office operations, including answering phones, running errands, and handling miscellaneous administrative tasks.
Qualifications & Requirements:
Proficiency in or willingness to learn Microsoft Suite (Word, Excel, Adobe), Google Docs, Google Calendar, and email
applications.
Strong organizational skills with attention to detail.
Honest, reliable, and flexible with scheduling.
Must be available Monday – Friday, 7:00 AM to 4:00 PM.
Excellent communication and time-management skills.
Benefits:
Paid Vacation & Holidays
Medical Insurance (Kaiser)
Dental Insurance (DHS)
IRA Retirement Plan with 3% Company Matching after one year
If you are a motivated individual who thrives in a dynamic environment, we encourage you to apply and become part of our growing team!