Job Title: Full-Time Administrative Assistant
Location: Kihei, Maui
Compensation: $30–$35 per hour
Employment Type: Full-Time
Experience Level: Senior Level
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Position Summary:
We are looking for a highly organized, proactive, and experienced Administrative Assistant to manage the daily operations of our small business office. The ideal candidate will have strong leadership skills, the ability to delegate effectively, and a passion for keeping things running smoothly behind the scenes. This is a full-time, in-person role based in our Kihei office.
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Key Responsibilities:
Organize and maintain calendars, schedule appointments and staff meetings
Sort, collate, and distribute incoming mail and correspondence
Prepare and assist in drafting emails, memos, reports, invoices, and internal communications
Write and edit business documents, letters, and instructional materials
Create and maintain filing systems (both physical and digital)
Manage data entry, accounts, and perform bookkeeping using QuickBooks
Support online business activities (e.g., Instagram, Facebook)
Run errands as needed for business operations
Ensure adherence to company policies and report any safety issues or incidents
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Job Requirements:
Required Skills & Qualifications:
Minimum 2 years of administrative and customer service experience (preferred)
Strong organizational and delegation skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and QuickBooks
Excellent written and verbal communication
Detail-oriented, efficient, and self-directed
Ability to follow directions and company protocols
Must love dogs — we have two friendly pups in the office
Driving Requirements:
Valid Hawaii driver’s license and a clean driving record
Own a reliable vehicle and be comfortable driving to job sites
Familiarity with navigation apps to locate service locations
Physical Requirements:
Ability to sit, stand, or walk for extended periods
Able to lift or move up to 30 lbs independently
Capable of reaching, bending, twisting, and other routine physical tasks
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Work Schedule & Location:
Monday through Friday, typically 7:00 AM to 4:00 PM (30-minute unpaid lunch)
Occasional Saturdays, as needed
Primarily office-based with some travel to properties
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Compensation & Benefits:
Hourly Rate: $30–$35 per hour (based on experience)
Eligible Benefits for Full-Time Employees:
Health Insurance
Dental & Vision Insurance
Paid Time Off
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If you’re a motivated professional with a knack for organization and a love for small business culture, we’d love to hear from you!