Administrative Assistant
About the role:
The ideal candidate for this position takes initiative, dependable and does whatever it takes to get the job done in a timely manner.
Job Type: Part-time; Temp to hire (3 months with possibility of extension)
Pay: $20/hr
Schedule: Monday – Friday (flexible 4-5 hours a day; start 9am-2pm or 8am-1pm)
Location: Downtown
Parking: Not available
Responsibilities:
Front desk responsibilities, such as answering and directing all incoming phone calls
Scanning, setting up documents/document control
Project invoice handling
Coordinate the administration functions; scheduling and making appointments
Receiving and hosting all guests in office
Order office supplies, inventory
Maintain accurate and up-to-date records in our project management system; project cost tracking
Implementation of office operations and procedures to ensure organizational effectiveness and efficiency.
Collaborate with internal teams to resolve discrepancies and address inquiries
Ability to work harmoniously in a team setting exhibiting the "Aloha Spirit" to co-workers, guests, clients and the community
Minimum Requirements:
High School Diploma or equivalent
Type at least 45 wpm
Proficient in using a computer (Excel, Word, Outlook, etc)
Excellent Communication skills in written and oral form
Strong analytical & problem-solving skills
2+ year(s) experience in Office Administration and Customer Service
Additional Info: Currently, we are only pursuing candidates who currently reside in Hawaii or have an immediate relocation date. If you are currently in Hawaii/have an immediate relocation date set, please continue with the application process.
TO APPLY: Text PT ADMIN ASSISTANT to 808-533-9067 to receive a link to our online application and to speak to a recruiter.