Administrative Coordinator
Associated Students
Summary of Job Details
The Administrative Coordinator provides integral administrative support to the Associated Students Human Resources & Payroll team and the broader Administration unit. This position plays a central role in student staff onboarding, ensuring all employment documentation is completed accurately and in compliance with university policies. As the point of contact for student employment questions, the coordinator maintains onboarding materials, tracks required training compliance, and participates in student staff supervisor meetings to support consistent employment practices across the department. In addition to HR-related duties, the Administrative Coordinator supports day-to-day operations of the Administration Office by coordinating clerical and logistical tasks such as scheduling meeting spaces, ordering supplies, and managing requisition intake and tracking. The role also supervises administrative student staff, provides front desk coverage, and delivers high-level customer service to internal and external stakeholders. The coordinator also serves as the Department Safety Representative, promoting workplace safety by identifying hazards, maintaining emergency supplies, and distributing preparedness resources in alignment with campus safety protocols. Working closely with the Assistant Director for HR and the HR & Payroll Analyst, this position also supports project-based assignments and contributes to the overall efficiency, compliance, and professionalism of Associated Students operations.
Required Qualifications
Associate's Degree Required or equivalent experience / training
1-3 years Experience in a centralized administrative office environment involving receptionist and documents production, distribution and filing.
1-3 years Experience working with an administrative/office environment.
1-3 years Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
1-3 years Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
Solid communication skills and interpersonal skills to communicate effectively with students and staff verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Ability to use sound judgment in responding to issues and concerns.
Ability to use discretion and maintain confidentiality.
Ability to deal with frequent interruptions maintaining accuracy.
Proficiency in the use of spreadsheet and database software.
Special Conditions of Employment
UCSB is a Tobacco-Free environment.
Days/Hours: Mon-Fri, 8:00am-5:00pm
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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Apply online at https://jobs.ucsb.edu
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