Administrative Assistant

Description We are seeking an Administrative Assistant for our CPA Firm in Portland, Maine. This role involves ensuring smooth office operations while providing support to our management team. As an Administrative Assistant, you will be expected to exhibit strong organizational skills, multi-tasking abilities, and a diligent work ethic. This is a contract to hire employment opportunity.Responsibilities: Manage and maintain schedules, appointments, and travel arrangements. Answer and manage incoming calls and correspondence, including emails. Perform general clerical duties including photocopying, faxing, and mailing. Use Microsoft Office Suites to prepare and modify documents including correspondence, reports, drafts, memos, and emails. Handle requests for information and data, ensuring all are accurately and timely responded to. Assist in the preparation and coordination of meetings and conferences. Maintain office supply inventories and coordinate maintenance of office equipment. Coordinate project-based work and review operating practices, implementing changes where necessary. Exhibit professional communication skills in all interactions. Maintain a clean and organized work environment. Requirements Proficient in Microsoft Office Suites, including MS Excel and MS Word Ability to multitask and prioritize workload efficiently Excellent communication skills, both written and verbal Experience in answering multi-line phone systems in a professional manner Demonstrated ability to manage email correspondence effectively Previous experience in an administrative role within a CPA firm or Business Management industry would be advantageous High level of organization and attention to detail Ability to work in a team environment and contribute to team goals. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .