Clerical Admin Assistant needed for Environmental company - North Portland, OR Job Description:The admin assistant will support the process of receiving manifests (work orders), quality checking the data, entering data into system (share point, One Drive, and google sheets). Then scanning in the manifests and packing them up to send to their corporate office in Bakersfield. Snap shot of working with one manifest from start to finish:Drivers pick up material from a customer on site, the drivers document information on a manifest (paper copy), the material then goes to a rail car for shipping out. The admin team evaluates the initial manifest and determines which rail car the material needs to go on based on type of material and weight. This involves double checking data on manifest, checking the an drums as they come in on the truck, and entering in accurate information into the systems. Day to day:
work off of a list each day with daily tasks
scanning documents
-Packaging up billing packages-Sending billing packages to office in Bakersfield-Scanning billing packages-Entering information into Sharepoint, Google Sheets, and One Drive-Answer driver's questions as they come into the lot-Provide customer service via email Work load will be based on how many manifests (work orders) come in each day. Typical day is 6-10 manifests per day.The ideal admin assistant would have a high level of attention to detail, experience with data entry, high initiative and ability to multi-taskSkills:Administrative support, Data entry, Microsoft office, Clerical, Filing, Scanning, excel data entry, dispatching, Customer service, filing copyingAdditional Skills & Qualifications:Best v. Average
Data entry experience
-High level of attention to detail -Work in a fast paced environment
Self starter
-Strong communicator-Experience in trucking (like to have)-Dispatching experience (Like to have)First Day-Use sharepoint, excel and microsoft office suites
Enter data
-Organize filesDisqualifiers-No data entry experience-No customer service experience-Customer service in retail/ receptionist type work won't workTest the JD-Someone who has worked in customer service but not front facingExperience Level:Intermediate LevelAbout Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.