Administrative Assistant

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Rochester, New York. This role is crucial to our operations as you will be the first point of contact for visitors and will assist with various administrative tasks. The industry is telecommunications and the workplace is fast-paced and dynamic.Responsibilities: Greet and welcome visitors in a professional and friendly manner Answer and direct incoming calls to appropriate personnel Manage and distribute incoming and outgoing mail and packages Maintain a clean and organized reception area Schedule and coordinate appointments and meetings Assist with administrative tasks such as data entry, filing, and photocopying Provide general information to visitors and respond to inquiries Ensure security protocols are followed for visitor access Assist with other duties as needed to support the administrative team Utilize software such as Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word to perform tasks efficiently. Requirements Proficiency in Microsoft Office Suite (Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word) Proven experience in answering inbound calls and handling inbound/outbound calls Exceptional customer service skills and experience in a customer-facing role Ability to perform data entry tasks with attention to detail and accuracy Experience in managing email correspondence professionally and effectively Ability to schedule appointments, manage calendars, and coordinate schedules Strong organizational skills and the ability to multitask Excellent verbal and written communication skills Ability to handle sensitive and confidential information with discretion Willingness to learn and adapt to new software and technology. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .