Hybrid Administrative Assistant III

Hybrid Administrative Assistant IIIAPPLY About the Department of EntomologyThe Department of Entomology has a threefold mission: to study insect biology, offer comprehensive undergraduate and graduate programs, and educate the public about arthropod-related issues. The department is staffed by 27 faculty and senior academics in Ithaca and 7 at the Geneva campus.For more information about the Department of Entomology, please click The OpportunityThis opportunity involves supporting extension and outreach programs by improving client outreach and measuring impact. Responsibilities include managing website data, enhancing social media communications, and providing technical support for recording and posting online seminars on the department's website.Key ResponsibilitiesCustomer Interaction: Be the friendly face and primary point of contact for our valued customers. Handle inquiries, provide information, and direct complex questions to the right resources.Administrative Expertise: Establish and maintain filing systems, databases, and assist with annual faculty and student allocations. Help prepare essential documents for budget reviews.Purchasing Coordination: Coordinate and support purchasing processes, ensuring smooth operations.Inventory Management: Conduct equipment inventory via our state-of-the-art database, keeping our assets in check.Financial Transactions: Serve as a liaison between Entomology and the Shared Service Center (SSC). Ensure all financial transactions are accurate, allowable, and reasonable.Quality Control: Review all requests and receipts for completeness and accuracy before submission. If something seems questionable, you'll be part of the team that investigates.Supporting Academic Staff: Assist our academic staff in preparing travel reimbursements and other financial transactions, contributing to the success of our programs.What We NeedFormal training beyond a high school diploma, lasting 6 months to one year.Experience with Microsoft Office applications.Excellent customer service skills, with a proven ability to communicate effectively with a diverse range of people.Strong attention to detail, ensuring accuracy in tasks.Exceptional organizational skills to manage multiple responsibilities.Capacity to work efficiently and remain effective under pressure.Proficiency in using judgment to handle urgent or confidential tasks.Skill in balancing conflicting priorities.Ability to make decisions from a range of choices while adhering to established policies and procedures.If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.1-2 years of experience working in an office setting.Preferred experience with Cornell policies and procedures in procurement, accounting, and accounts payable.Proficiency in website development, including blogs and social media management.Familiarity with Cornell's online systems, including Kuali, Eshop, and Outlook.Knowledge of Cornell website and blog platforms, demonstrating an understanding of the university's digital infrastructure and communication channels.Rewards and BenefitsThis position is located in Ithaca, New York. The position will allow for the flexibility to work remotely 2 days per week at a location of employee's choosing within the United States.The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: .Follow this link to learn more about the Total Rewards of Working at Cornell: .Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.No Visa Sponsorship is available for this position. Familiarize yourself with Cornell's as well as the university's . University Job Title:Administrative Asst IIIJob Family:AdministrationLevel:Pay Rate Type:HourlyPay Range:$20.83 - $23.03Remote Option Availability:Hybrid RemoteCompany:Contract CollegeContact Name:Keionda LewisJob Titles and Pay Ranges:Non-Union PositionsNoted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:Prior relevant work or industry experienceEducation level to the extent education is relevant to the positionUnique applicable skillsAcademic Discipline (faculty pay ranges reflects 9-month annual salary)To learn more about Cornell's non-union staff job titles and pay ranges, see .Union PositionsThe hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see .Current Employees:If you currently work at Cornell University, please exit this website and log in to using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.Online Submission Guidelines:Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit on the HR website.Employment Assistance:For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email .If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at.Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing .Notice to Applicants:Please read the required Notice to Applicants statement by . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.EEO Statement:Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.2023-10-12EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.Minimum Salary: 31200.00

Maximum Salary: 31200.00

Salary Unit: Yearly