Allied National Services has an exciting career opportunity for a reliable Executive Administrative Assistant. The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people. This position will work in a collaborative team environment.
This is a full-time non-exempt position. The schedule for this position is Monday- Friday 9:00 AM-5:30 PM.
Responsibilities of the Executive Assistant
Provide overall general administrative support
Maintain files and records in accordance with legal requirements and Company policies and procedures
Directly assist Directors & Upper Management with various administrative tasks and projects
Respond to mail, phone calls, or emails requesting support
Create and prepare basic data reports and scorecard using Excel and system
Assists with answering department related inquiries regarding policies, procedures and benefits programs
Build relationships with key partners, both internally and externally
Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
Support the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents
Identify opportunities for improving productivity and efficiency
Participate in special projects and taskforces, as assigned
Competencies of the Executive Assistant
Maintains strict confidentially
Demonstrates integrity
Relishes accountability
Plans and organizes
Strong problem-solving ability
Builds trusted relationships
Promotes teamwork
Sets and drives priorities
Demonstrates technological savvy
Writes effectively
Tailors interpersonal approach
Excellent verbal communication ability
Attention to detail
Able to work under pressure
Qualifications of the Executive Assistant
Minimum Qualifications
Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
Strong communication skills with a focus on asking questions and listening to understand
Excellent time management, organization and prioritization skills
Process-oriented and desire to follow processes to ensure accuracy and compliance
Preferred Qualifications
Proven experience as an Executive or Administrative Assistant
To apply, please respond to ad with resume.