Seeking a detail-oriented and organized part-time Office Manager for a busy residential architectural office. This role involves managing office tasks, supporting staff, and ensuring smooth operations. The ideal candidate will have strong administrative skills, experience in an architectural/construction or design office preferred, and a proactive approach to problem-solving. M-F 8am-12pm - flexible hours.
Responsibilities:
Manage daily office operations, including scheduling, appointments, and communication.
Maintain office supplies, equipment, and facilities.
Assist with project administration, including tracking deadlines, organizing documents, and managing submittals.
Support architectural staff with administrative tasks, such as preparing proposals, submitting to various cities, researching codes and property information and correspondence with cities, clients, contractors and showrooms.
Go to jobs for minor tasks, pick up samples, drop off samples.
Maintain a clean and organized office environment.
Assist with other duties as needed.
Qualifications:
Previous experience in an architectural/construction or design office setting preferred.
Ability to multitask.
Excellent organizational and communication skills on the phone and email.
Understanding of the permitting processes for residential construction a definite plus.
Proficiency in Microsoft Office Suite/QuickBooks
Ability to work independently and as part of a team.
Strong problem-solving skills and attention to detail.
If you are a highly motivated and organized individual with a passion for supporting architectural professionals, we encourage you to apply! Please email resume and a paragraph of interest. No direct phone calls, please.