Responsibilities:
Project Management
Organize project data, including contracts, correspondence, estimates, expenses, notes, schedules, materials, etc.
Prepare monthly project expense summaries for construction projects
Set up new clients and projects
Financial
Gather, record digitally and file all:
o Expense receipts
o Credit and return receipts
o Credit card charges and statements
o Vendor statements
o In-house office expenses (printing, mileage, etc.)
Record all of the above into accounting system
Pay bills. Manage accounts with vendors and suppliers
Assist accountant with monthly account reconcillations
Create monthly client invoices
Receive, enter into accounting system, and deposit all payments
Prepare monthly report of client payment status. Contact all past-due accounts.
Payroll
Review employee timesheets for accuracy and completeness
Run semi-weekly and monthly payroll; distribute checks and pay stubs
Pay IRS. EDD and CalSavers liabilities
Coordinate with accountant on timely completion of quarterly payroll reports, annual FUTA report, 1099-MISC forms and W2s
General
Manage mail and prepare letters as needed
Answer phones, direct calls and take messages
Manage cleaning and water delivery services
Purchase and maintain office equipment
Monitor inventory of office supplies and reorder as needed
Purchase food for office. Coordinate office social events.
Schedule use of conference room
Organize and maintain architectural library
Make business travel and restaurant reservations as needed
Compensation/Benefits:
Full time, salaried position. Paid holidays and sick leave. 100% health care coverage.
On-site employment only. Local candidates preferred. Please e-mail resume to [email protected].