Job Title: Personal Assistant (Females are Prefered)
Location: Moraga, CA
Company: TRUGlobal
Position Type: Full-Time
Travel Requirements: Must be able to travel to Mexico if required.
Job Description
TRUGlobal, a leading innovator in IT Services, is seeking a highly organized and proactive Personal Assistant to support our CEO. This role is integral to ensuring the CEO’s day-to-day operations run smoothly, providing essential support in managing schedules, travel, and other personal and professional needs.
Key Responsibilities
Calendar Management:
Organize and maintain the CEO’s calendar, including scheduling meetings, appointments, and events.
Coordinate with internal and external stakeholders to ensure seamless scheduling.
Travel Coordination:
Plan and book travel arrangements, including flights, accommodation, and transportation.
Prepare detailed travel itineraries and manage any changes or cancellations efficiently.
Ensure all travel documents and arrangements are in place for domestic and international travel, including to Mexico.
Meal and Event Planning:
Handle food ordering and delivery logistics for the CEO.
Book restaurant reservations and manage dining schedules.
Ordering all groceries as per CEO requests.
Transportation Arrangements:
Book cabs and other transportation services as needed.
Self-drive the CEO when required for short distances or specific situations.
Reminder Services:
Provide timely reminders for utility bills, appointments, and other critical deadlines.
Administrative Support:
Manage incoming and outgoing correspondence on behalf of the CEO.
Assist with personal tasks and errands as required.
Ensure confidentiality and discretion in all aspects of the role.
Qualifications
Experience:
Previous experience as a Personal Assistant or in a similar administrative role minimum of 1 year.
Experience in managing executive-level schedules and travel arrangements.
Skills:
Exceptional organizational and time-management skills.
Strong communication skills, both written and verbal.
Ability to multitask and prioritize effectively in a fast-paced environment.
Proficiency in using calendar and scheduling software.
Attributes:
High level of professionalism and discretion.
Proactive and detail-oriented approach to tasks.
Flexible and adaptable to changing needs and schedules.
Additional Requirements:
Valid driver’s license and willingness to drive as needed.
Availability to travel to Mexico and other locations as required.