Subject Pool Coordinator/Front Desk & Financial Assistant
Psychological and Brain Sciences
Summary of Job Details
Responsibilities include managing and coordinating the departmental human research participant pool using a web based application to sign up subjects and experimenters for both paid and non-paid experiments for approximately 4,000 human subjects. Includes administration of over 150 research protocols, training experimenters, responding to subjects questions and queries about experiments and developing departmental policies and procedures. Takes an active role, and works closely with Faculty Subject Pool Administrator in the use of the human research participation pool for departmental research. As Front Desk/Financial Assistant, responsibilities also include greeting the general public, students and faculty, and providing assistance, directions and appropriate referrals; ordering and stocking supplies for administrative staff; allocating and maintaining photocopy accounts; maintaining photocopy and FAX machines; coordinating mail distribution including payroll and miscellaneous checks; coordinating undergraduate letters of recommendation service. As Financial Assistant, responsibilities include using Gateway to submit PO's for purchases and communicates with vendors as needed on purchasing issues; distribution of shipments, and managing the online room reservation system, and coordinating travel arrangements for departmental guests. Provides assistance to MSO, Chair and other staff on special projects as needed.
Required Qualifications
High school diploma or GED.
Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
Must possess excellent verbal and written communication and organizational skills.
Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
Special Conditions of Employment
Satisfactory conviction history background check
UCSB is a Tobacco-Free environment.
Days/Hours: M-F; 8:00am-5:00pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 2/21/25
Apply online at https://jobs.ucsb.edu
Job #76099