Highly regarded construction company seeking an Administrative Assistant /Junior Project Coordinator to join our dedicated team. We are a well-established, local construction company specializing in high-end, residential remodels, as well as manage residential properties for our clients.
Our office team is small (3-6 people depending on the day) with well spaced work stations in a Montecito office filled with natural light, creating a pleasant an friendly work environment. This is an in-office position, and not remote.
Approximately 20 hours per week. Hours are flexible as long as they are consistent from week to week (not changing weekly)
Work involves assisting with all facets of office and project organization at our Montecito Upper Village office. The ideal candidate is detail oriented, positive, organized, has a results-focused attitude, and remains flexible while multi-tasking. Must be self-motivated, dedicated, and able to work independently on project assignments, report progress, and provide information to team members in a clear and timely manner.
Responsibilities:
Assist Bookkeeper, Project Coordinators, and Executives with various administrative tasks
Office Organization
Maintain supplies for office
Running errands (using your own car, with weekly mileage reimbursement)
Filing
Data entry
Answer phones, take, and relay messages
Internet research
Qualifications:
Must be detail oriented
Proficient system skills including:
Google sheets, docs, drive, and mail
Microsoft Office
Quickbooks experience a plus – will train the right individual
Strong computer skills
Good communication, both oral and written
Strong organizational skills
Capable of multi-tasking
Ability to work in a professional, friendly manner
Proficient at time management
Team player
Ability to work in a fast-paced environment, under time constraints
Valid California Driver’s license
Reliable transportation - must be willing to use own vehicle for job errands with weekly mileage reimbursements