Program Coordinator
Environmental Studies
Summary of Job Details
Under the general supervision of the Business Officer and Dept. Chair, the Program Assistant & IPEES Coordinator is a multi-tasking team player who performs a wide variety of administrative duties to support and streamline the Environmental Studies Program. This position: Provides excellent customer service to all faculty, staff, students, and department visitors. Coordinates the Interdepartmental PhD Emphasis in Environment & Society (IPEES) program, as well as the newly developing partnership with the Bren School for the collaborative PhD initiative. Coordinates the department's internal scholarships/awards application and award notification process. Provides basic-level web/technology/marketing-related support to staff and faculty, and coordinates with our UCSB IT Department on department instructional needs. Collects faculty/student news for the annual ES Newsletter and works with the Department Chair on designing the content. Manages day-to-day front desk operations, which may include: DSP exams, instructor and teaching assistant office schedule/key assignments, general office supply orders, course evaluation coordination, and assists with daily facility needs to help facilitate a welcoming and supportive environment for our program's faculty, students and staff.
Required Qualifications
Excellent communication and interpersonal skills to communicate effectively with all levels of staff, students, and faculty verbally and in writing.
Requires strong organizational skills, attention to detail, and the ability to handle multiple tasks with frequent interruptions.
Ability to exercise sound judgment, common sense, and discretion, when attending to issues and concerns.
Ability to work effectively and cooperatively as a team member.
1-3 years of work experience in an academic or administrative office setting.
High School Diploma or GED.
Special Conditions of Employment
25% of this 100% full-time job is funded on an annual basis via IPEES Funding, with plans to renew and continue each fiscal year.
Satisfactory conviction history background check.
UCSB is a Tobacco-Free environment.
Days/Hours: M-F; 8am - 5pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 11/13/24
Apply online at https://jobs.ucsb.edu
Job #74055