Financial Manager
Physics Department
Summary of Job Details
Under the direction of the Business Officer, is responsible for the overall fiscal management of Physics Department financial affairs, including full oversight of all departmental, extramural, and accounting operations in the Department. The Financial Manager serves as Assistant Business Officer with authority to make decisions on behalf of the department in the Business Officer's absence. The Financial Manager operates as a key member of the Physics Department management team, which includes Financial, Extramural Funds, Academic Personnel/Student Affairs, Administrative Support, Facilities, Computing Services, Machine Shop, and multiple Recharge Shops.
Assumes a high degree of decision-making and authority in fiscal management and analysis, as well as budget implementation. Provides short and long-range planning on funding matters as well as departmental planning and policy development. Establishes and maintains contact with management and officials of the university. Participates in major management decisions in the financial area. Is familiar with campus management issues and sets goals and objectives that affect budget, and fiscal responsibilities.
Develops and implements financial systems and procedures; prepares cost projections and analyses for departmental fund accounts. Analyzes and resolves problems and provides input for continued development of policies and procedures to increase efficiency and accuracy of work produced. Maintains a strong working knowledge of all campus and departmental financial systems (GUS, Gateway, TOE, TOF, Flexcard, General Ledger, Data Warehouse, FMM, etc.).
Provides oversight and supervision to three functional units: Contracts & Grants, Recharge Administration, Payroll Administration. Oversees bi-weekly and monthly payroll to ensure accuracy and maintains strong knowledge of Kronos and UCPATH. Prepares and/or updates recharge packages annually and monitors recharge activity (>$100K/month across five income units). Utilizes team leadership, collaboration, and active listening skills to ensure all team members understand reasons behind procedures and standards, and have opportunity to share their expertise and recommendations. Utilizes a thorough working knowledge of University Accounting Policies pertaining to all accounting areas for state, research, gift funding.
Directly supervises 4.25 FTE and indirectly oversees three additional research administrators, one financial services analyst 2, and multiple student assistants. Is responsible for full range of personnel actions including training, performance management, disciplinary action, etc. for direct reports.
Required Qualifications
4-6 years of experience in strong fiscal management experience.
4-6 years of experience independently performing financial and/or resource research for budgetary analysis or projections.
1-3 years of experience managing a team of employees utilizing strong people management, team building, active listening, coaching, and mentorship abilities.
1-3 years of experience developing and establishing effective and transparent procedures and standards for the operation of financial functions (i.e., internal controls and processes such as payroll, ledger reconciliation, etc.)
Advanced ability to effectively present complex financial related information both verbally and in writing in a clear and concise manner.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
Very strong interpersonal skills and the ability to work in a collegial and effective manner across the university at all levels; leadership skills to provide guidance, coaching and mentoring to professional and support staff.
Special Conditions of Employment
Satisfactory conviction history background check
UCSB is a Tobacco-Free environment.
Days/Hours: M-F; 8am - 5pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 6/5/24
Apply online at https://jobs.ucsb.edu
Job #69359