Finance Manager
Materials Department
Summary of Job Details
Under the direction of the Business Officer, responsible for full oversight of all financial and accounting operations for the Materials Department and associated Research Centers. Develops and implements financial systems and procedures; monitors departmental budget of $10M and extramural and gift funding of $60M. Prepares cost projections and analyses for both departmental and extramural fund accounts. Oversees bi-weekly and monthly payroll to ensure accuracy and maintains strong knowledge of Kronos and UCPATH. Prepares and/or updates recharge packages annually and monitors recharge activity ($120K/month across six income units). Utilizes a thorough working knowledge of University Accounting Policies pertaining to all accounting areas for extramural funding as well as state funding. Has working knowledge of all policies pertaining to extramural funding (OMB A-21, Uniform Guidance, and specific agency guidelines). Analyzes and resolves problems and provides input for continued development of policies and procedures to increase efficiency and accuracy of work produced. Maintains a strong working knowledge of all campus and departmental financial systems (GUS, Gateway, TOE, TOF, Flexcard, Data Warehouse, etc.). Assumes a high degree of decision making and authority in fiscal and budgetary management. Provides short and long-range planning on federal, state and private funding matters as well as departmental planning and policy development. Establishes and maintains contact with management and officials of the university. Participates in major management decisions in the financial area. Must demonstrate strong professional managerial responsibilities, strong organizational skills, and excellent oral and written communication skills. Is familiar with campus management issues and sets goals and objectives that affect research, budget, and fiscal responsibilities. Directly supervises 5.0 FTE, the Contracts and Grants Officer (Res. Admin 3); the Purchasing Coordinator (Assistant III); the Graduate Student Advisor (Student Services Advisor 3); the UCPATH payroll personnel coordinator (TBN); and the Administrative Coordinator (Assistant III). Is responsible for full range of personnel actions including training, performance management, disciplinary action, etc. for direct reports. Represents the department on campus-wide committees and work groups in the areas of accounting, personnel, contracts and grants and purchasing. Acts on behalf of the Business Officer in times of absence.
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training.
4-6 years of strong fiscal management experience.
4-6 years of experience with solving complex accounting issues including work with federally funded contracts and grants.
4-6 years of staff supervisory experience.
Strong background and knowledge of fund accounting in the public sector with an emphasis on extramural accounting.
Thorough knowledge of financial data management and reporting systems.
Strong analytical and critical thinking abilities.
Sound judgment and decision making, and problem-solving skills, including the ability to assess complex challenges and recommend effective solutions.
Advanced communication skills, both written and verbal, to convey complex information in a clear and concise manner.
Advanced interpersonal skills.
Ability to work in a highly collaborative manner.
Ability to manage competing deadlines with multiple interruptions while paying close attention to detail.
Strong computing skills, including strong knowledge of Excel, Word, and PowerPoint.
Special Conditions of Employment
Satisfactory conviction history background check
UCSB is a Tobacco-Free environment.
Days/Hours: M-F; 8am - 5pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 7/17/2024
Apply online at https://jobs.ucsb.edu
Job #70564