Summary: SEND RESUMES IN PDF ONLY To provide administrative, receptionist, and organizational support for the office by performing the following duties.
Duties and Responsibilities include the following. Other duties may be assigned.
1. Answers multi-line telephone system, takes accurate messages, screens and directs telephone calls for management and staff in a professional manner.
2. Processes incoming and outgoing deliveries (Amazon, FedEx, USPS, etc.)
3. Composes, prepares and proofreads correspondence, office memos and reports on computer and maintains confidentiality when required.
4. Designs and implements forms for use within office by applying knowledge of software applications, and update as needed.
5. Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.
6. Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results.
7. Plans goals/objectives for office operations and identifies the resources (staff, equipment, funds) required to attain the end results.
8. Coordinates and monitors office procedures to ensure company requirements are sufficiently met on a daily basis. Resolves problems through collaboration with pertinent contacts, and implements changes as needed.
9. Maintains an organized office calendar and schedules meetings and appointments as needed.
10. Ensures the efficient operation of all office equipment by performing minor service duties and arranges for routine and necessary maintenance as needed.
11. Completes travel arrangements to include accommodations, transportation and a prepared itinerary.
12. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
13. Maintains customer confidence and protects operations by keeping information confidential.
14. Operates standard office equipment efficiently to include:
multi-line telephone
computer/printer/scanner
photocopy machine
calculator
17. Maintains technical knowledge by attending educational workshops; reading secretarial publications.
18. Performs other related duties as assigned.
Skills:
Interpersonal Skills
Oral Communication Skills
Written Communication Skills
Customer Relations
Professionalism
Filing
Organization
Planning
Time Management
Computer Literacy
Microsoft Office
Keyboard Skills
Education/Experience:
High School Diploma or Equivalent
Prior secretarial/administrative assistant experience is helpful.
The ideal candidate will also have a combination of the following:
-Working knowledge of MS Word, Access, Outlook and Excel
-Professional front office demeanor & an outgoing personality
-Excellent phone and customer service skills
Position Hours:
Monday-Thursday 7-5
Friday 7-12