We are looking for an experienced, reliable& motivated individual to join our team in the role of Administrative Assistant in our Property Management office, located in Downtown El Cajon, CA. This is a full time, in person office position, Monday through Friday hours of 8am-5pm. No weekends. Duties and Responsibilities include, but are not limited to:
-Management of Rent Rolls in Yardi & Updates delinquency reports
- Handle document control and maintenance of necessary paperwork
-Tenant Policy & procedures. Compliance and document control. Create, update and maintain rental agreements/leasing forms as needed
-Provide administrative support to Property Managers and Resident Managers
- Manage administrative tasks to support daily operations
- Assist in special projects as assigned
- Perform general office duties including answering phones, responding to emails, and managing mail, scan & faxing, auditing.
- Conduct data entry tasks and organize filing systems
- Maintain office supplies inventory and communicate with vendors/suppliers
- Process Invoice/Accounts Payable and Payroll (biweekly) using Quickbooks
-Report payroll to Paychex biweekly
-Scan Bank Deposits
-Run office errands
Experience:
- Proficiency in Microsoft Office Suite, Word, Excel, PDF/Adobe Acrobat
- Strong organizational skills with keen attention to detail. Ability to Multitask
- Ability to prioritize tasks effectively and meet deadlines
- Excellent time management skills with a proactive approach
- Experience in office management or clerical work preferred
- Efficient typing skills and ability to proofread work accurately
- Familiarity with Quickbooks, Yardi, Computer software is a plus
- Knowledge of Real Estate, Property Management & Fair Housing is advantageous
- Excellent communication skills in English (Written/Verbal)
- Bilingual proficiency (Spanish) is desirable
- Ability to maintain positive working relationships and work well within a team
- Demonstrated discretion, trustworthiness, common sense and thick skin
- Capable of working independently on multiple projects simultaneously
Requirements:
- Must be able to lift up to 15 pounds at a time
- Credit check will be conducted due to handling sensitive/confidential information
If you are a proactive individual with exceptional organizational abilities and a passion for supporting office functions, we invite you to apply for the Administrative position. Join our team and make a valuable contribution to our continued success.