Part-Time Accounts Payable Clerk
We are looking for a part-time Accounts Payable person to join our General Contracting Team and work closely with our Controller. You will be responsible for the full Accounts Payable cycle, from verifying invoices with work orders to inputting invoices into our QuickBooks Software and scheduling payments and reconciling payable accounts.
Daily responsibilities include, but are not limited to the following:
Invoice Processing: Receive, review, and process invoices from vendors, subcontractors, and owners, verifying against work orders and contracts. Filing.
Vendor Management: Maintain vendor accounts, including setup, updating vendor information, and resolving any discrepancies to ensure smooth processing of invoices and payments.
Coding and Data Entry: Assign appropriate general ledger codes to expenses and enter invoices into the accounting system, Quick Books accurately and promptly.
Payment Processing: Assist in preparation of payment batches for approval. Coordinate with Controller for authorization and ensure timely payments to vendors to avoid late fees or disruptions in services.
Reconciliation: Reconciling checking/saving statements. Investigate and resolve any discrepancies or outstanding balances to maintain clean and accurate financial records. Reconciling projects invoicing.
Expense Reporting: Assist in the preparation of monthly expense reports if needed.
Compliance and Documentation: Collecting and maintaining Sub COI’s records, collecting releases. Assisting in project close-outs. Update & maintain internal job list for employee distribution.
Communication: Collaborate with Controller and project managers to resolve issues related to invoicing and payments. Communicate effectively with vendors regarding payment status inquiries.
Process Improvement: Identify opportunities for process improvements to enhance efficiency, accuracy, and controls within the accounts payable realm.
Support Audits & Tax Preparation: Assist in internal and external audits by gathering documentation, and proving support for accounts payable transactions and processes.
Skills:
3-5 years of construction related expertise with a focus on accounts payable. Minimum of 2 years of experience in using QuickBooks Enterprise Solutions Software.
Ability to multi task and working independently as well as part of a team environment.
Excellent oral and written communication skills, strong organizational skills, detailed oriented and proficient in the use of computer software including Word, Excel and Outlook.
Wage: Pending level of experience