Local CPA firm looking for an Accounts Payable / Accounting Assistant mainly responsible for one client that has multiple businesses.
Accounts Payable Job Responsibilities (90%):
- Review invoices posted by client managers in the system.
o Ensure invoices attached are the same as posted on the bill
o Ensure the account codings are correct
o Ensure no duplicated invoices are posted
o Ensure all other entries related to particular invoice is correct
- Weekly review of payables to ensure recurring invoices are paid at a reasonable time
- Manage the AP run, print checks
- Analyze discrepancies on the invoices and work with managers and/vendors to fix issues
- Create cash flow workbook when required
- Work closely with the client managers in all accounts payable matters; ensure professional and clear communications with them
- Responsible for all accounts payable tasks as required by the role with minimal supervision from Supervisor
Accounting Assistant Job Responsibilities (10%):
- Assist Accountant in the financial reporting process:
o Initial review of the P&L to check if there’s missing invoices for the period, then coordinate with the managers
- Responsible for certain accounts such as, but not limited to:
o Prepaids
o Accrued Expenses
o Fixed Assets
o Expenses
- All other tasks as needed to accomplish the monthly processes
Job Skills and Qualifications:
Microsoft Office Skills, especially Excel
Very good knowledge on QuickBooks Desktop
Ability to prioritize and multi-task; detail oriented
Strong organization skills with emphasis on transparency
A fast worker, can work independently but function as a team player
We don't like someone who always complains. We are looking for someone who understands the issue and work with us, with client or with vendor in how to resolve the issues.
Have positive personality. We have a family-oriented business and we have a smooth working relationship in the office, we are looking for someone that will fit right in to our culture.