Position Overview
We are seeking a highly organized, proactive, and detail-oriented Admin Manager to oversee administrative operations across multiple departments for our airport stations. This role is critical to maintaining compliance, supporting HR and payroll functions, and ensuring smooth coordination between station leadership, airline partners, and internal teams. The Admin Manager will serve as a central point of contact for documentation, employee records, scheduling support, and operational reporting.
Key Responsibilities
Oversee and maintain accurate employee records, including onboarding, offboarding, and compliance documentation
Process payroll by verifying timecards, resolving discrepancies, and coordinating with accounting and station leads.
Oversee the administrative assistant’s execution of badging tasks and badge audits, ensuring all steps are completed thoroughly, timely, and in compliance with airport and company standards; escalate performance concerns or gaps in documentation as needed.
Draft, refine, and distribute internal communications, memos, and job descriptions; HR approval is required.
Assist with scheduling coordination and labor tracking across departments
Maintain and update operational folders, AV records, and training documentation
Liaise with HR and station leadership to ensure timely resolution of employee concerns
Track and audit sick leave, PTO, and attendance issues
Ensure compliance with OSHA, ADA, and company safety policies
Coordinate with airline representatives and station leads to support operational continuity
Prepare audit-ready summaries and reports for internal and external stakeholders
Support Station Leads with professional correspondence to airline partners and airport authorities, ensuring timely responses to operational requests, documentation needs, and service coordination.
Conduct monthly station walk-throughs to assess operational compliance, safety standards, documentation accuracy, and team performance; escalate concerns and support corrective actions as needed.
Support disciplinary documentation and ensure consistency in policy enforcement
Manage administrative supplies, equipment requests, and office logistics
Qualifications & Skills
Minimum 2 years of experience in administrative, HR, payroll coordination
Hands-on experience with Workers’ Compensation claims and EDD processes required
Strong understanding of labor law, compliance, and aviation operations preferred
Exceptional attention to detail and organizational skills
Proficient in Microsoft Office (Word, Excel, Outlook) and scheduling systems
Excellent written and verbal communication skills
Ability to handle sensitive employee relations with discretion and professionalism
Flexible and adaptable in a fast-paced, multi-entity environment
Strong problem-solving and documentation skills
Additional Information
Responsibilities may evolve based on operational needs.
Benefits
PTO and sick leave
Holidays off
Medical insurance