In Person interview will be held in Peoria AZ, Job Location is located in Phoenix, AZ. Please email ([email protected]) resume for consideration. This is a full-time position.
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities:
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Develop and maintain a filing system
Order office supplies
Provide general support to visitors
Provide information by answering questions and requests
Take direction
Generate reports
Prepare and monitor invoices
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Reply to email, telephone or face-to-face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort, and distribute the mail
Answer telephone calls and pass them on
Requirements:
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 1 year of experience in the field or a related area
High school diploma or equivalent; college degree preferred
Job Type: Full-time
Pay: $18.00 - $20.00 per hour based on experience.
Schedule: Mon-Sat 40-hour week shift
8-hour shift
Work Location: In person