We are looking for an Administrative Coordinator to join our team! Coordinate and assure the customer billing is accurate by inspecting and entering completed work orders and other critical elements charged to customers prior to final billing. Support the Branch Manager, Project Managers and the Sales team as needed.
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Prepare spreadsheets for all project billings by evaluating quantities on a line-item basis from foreman’s reports.
Daily Ticket Confirmation through TCR.
Submit invoices to customers based on project work tickets and time sheets.
Manage field employee time corrections.
Work closely with payroll to submit time clock entries, holiday pay, and PTO.
Monitor Accounts Receivable reports and contact overdue customers, resolve disputes and collect overdue amounts.
Prepare weekly and monthly Accounts Receivable reports and participate in Division AR call.
Reconcile quantity and payment discrepancies and maintain all backup data for future billing purposes.
Daily contact with general contractors, owners, etc. to verify materials and quantities. May meet with general contractors and state agencies to resolve quantity problems.
Provide data entry into accounting system from daily unloading slips. Prints and files related reports.
The office is self-maintained; routine office cleaning duties may be required.
Additional responsibilities as assigned by supervisor.
Benefits:
Medical
Dental
Vision
401(k) plans with company match
Tuition Reimbursement
Paid Time Off
Company paid GED program
HSA
2nd Chance Employer
Requirements:
High School Diploma or equivalent is required. Associate degree is highly preferred.
Three years of billing experience is required.
Strong written, verbal, and interpersonal skills as position requires working with several different people on various levels.
Ability to organize and prioritize workload and to meet deadlines.
Primary customer contact at the day-to-day level.
Establish and maintain good communications with internal and external customers.
Provide technical expertise and guidance to customers.
Ensures that all Company Control Bulletins, Policies and Procedures are followed precisely for the management of the rental equipment.
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