Human Resource Assistant 2Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4509986) ApplyHuman Resource Assistant 2Salary$44,010.00 - $66,348.00 AnnuallyLocation Chester County, PAJob TypeCivil Service Permanent Full-TimeJob NumberCS-2024-83692-05630DepartmentDepartment of Military & Veterans AffairsDivisionMV Hr SevcOpening Date05/17/2024Closing Date5/31/2024 11:59 PM EasternJob Code05630Position Number00088786UnionNon UnionBargaining UnitA3Pay GroupST05Bureau / Division Code00134570Bureau / DivisionHuman Resources / Southeastern Veterans' CenterWorksite AddressOne Veterans DriveCitySpring City, PennsylvaniaZip Code19475Contact NameAmanda IrvingContact [email protected]
Description
Benefits
Questions
THE POSITIONDo you have a desire to help employees and organizations learn, grow, and succeed? Would you enjoy a career where you can make a lasting impact on employees? This may be the career you have been looking for! The Department of Military and Veterans Affairs, Southeastern Veterans' Center is searching for a Human Resource Assistant 2 to join our team. We are a long-term care facility located in Spring City that provides veterans and their spouses quality service. This position su pervises timekeepers and assists with a variety of human resource functions at the veterans' center. Bring your skillset and interests to us and discover everything that a career with the Commonwealth of Pennsylvania can offer you! DESCRIPTION OF WORKIn this position, your duties include supervising a small staff engaged in timekeeping activities for the center. You function as the time advisor for the facility by reviewing timekeeping procedures with payroll staff, working with staff to resolve issues brought forward as payroll errors, providing training to supervisory staff for leave program recommendations, and discussing leave usage with employees if a negative balance appears. Duties also include recruitment and placement work. This includes fielding calls from candidates regarding questions, preparing interview notices, and ensuring supervisors are following the proper interviewing procedures and techniques. Also, you prepare requests to fill vacant positions, prepare job postings, and prepare hiring justifications required for bureau of talent and acquisition positions. In addition, you prepare internal shift bid announcements and ensure the language follows merit-covered, non-merit covered, and union requirements. Other recruitment duties include maintaining various spreadsheets, maintaining various files, and attending job fairs. Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PDNEOGOV.asp?p=00088786) .Work Schedule and Additional Information:
Full-time employment, 37.5-hour work week
Work hours are 8:30 AM to 4:30 PM, Monday to Friday, with 30-minute lunch.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Please check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS Minimum Experience and Training Requirements:
One year of experience as a Human Resource Assistant 1; or
Two years of clerical or other comparable experience, one year of which involved performance of limited technical duties in the field of human resource work; or
An equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
You must be able to perform essential job functions.
Legal Requirements:
A conditional offer of employment will require a medical examination and a drug screening.
This position falls under the provisions of the Older Adult Protective Services Act.
Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !Health & WellnessWe offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.Compensation & Financial PlanningWe invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life BalanceWe know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities. Values and CultureWe believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.Employee PerksSometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.Eligibility rules apply.01 Have you been employed by the Commonwealth of Pennsylvania as a Human Resource Assistant 1 for one or more years full-time?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
How many years of full-time clerical or other comparable experience do you possess?
2 years or more
1 but less than 2 years
Less than 1 year
None
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05
Do you possess one or more years of full-time clerical or other comparable experience which involved performance of limited technical duties in the field of human resource work?
Yes
No
06
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
07
How much college coursework have you completed?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.If your education was acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.
60 credits or more
30 but less than 60 credits
Less than 30 credits
None
08
If you indicated completion of any amount of college coursework in the above question, how many college credits have you completed in human resources? Please list the number of college credits you have completed in human resources.
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.If your education was acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.09 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
10
WORK BEHAVIOR 1 – WRITTEN COMMUNICATION
Prepare information for monthly and other reports, status updates, letters, memoranda, and procedures, in order to record information, respond to correspondence, or disseminate information. Format document submissions for review, approval, and distribution to personnel.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
I have experience preparing and writing information for various types of documents and reports. I was responsible for preparing the entire document or report.
I have experience preparing and writing information for various types of documents and reports. Someone else was responsible for the final copy.
I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
I have NO experience or coursework related to this work behavior.
11
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
The actual duties you performed related to preparing written materials
Your level of responsibility
12
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
13
WORK BEHAVIOR 2 – TECHNICAL ASSISTANCE
Communicates verbally and in writing with prospective and current employees, Human Resource staff members, and other agency personnel to explain applicable laws, regulations, policies, and procedures. Provides guidance and information to interested parties on a variety of talent management subjects. Utilizes customer service skills when dealing with adversarial situations and difficult personalities.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions and resolving issues or complaints.
I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions, but I referred issues or complaints to someone else to resolve.
I have successfully completed college-level coursework related to counseling, social work, human behavior, public speaking, psychology, sociology, human services, public relations, or education.
I have NO experience or coursework related to this work behavior.
14
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
The actual duties you performed related to providing technical assistance
Your level of responsibility
15
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
16
WORK BEHAVIOR 3 – RESEARCH AND DOCUMENTATION
Conducts research by gathering, analyzing, and interpreting information related to talent management and staffing complement topics. Research and provide information to assist in special projects and reports as needed.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
I have experience researching records and documents for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources.
I have experience retrieving specifically requested records and documents from a single records location.
I have successfully completed college-level coursework related to research methods or data collection.
I have NO experience or coursework related to this work behavior.
17
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
The actual duties you performed related to conducting research
The type(s) of data you entered
Your level of responsibility
18
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
19
WORK BEHAVIOR 4 – ANALYZING INFORMATION
Reviews and analyzes records, documents, transactions, reports, lists, referrals, etc., to assist in the determination of their accuracy or impact on talent management matters and communicates findings in order that adjustments or corrections are addressed.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
I have experience analyzing reported data. My analysis included a verification for accuracy of content.
I have experience analyzing reported data. Someone else was responsible for the verification and accuracy of content.
I have successfully completed college-level coursework related to data analysis, statistics, or logic.
I have NO experience or coursework related to this work behavior.
20
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
The actual duties you performed related to analyzing information
Your level of responsibility
21
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
Required Question
AgencyCommonwealth of PennsylvaniaAddress613 North StreetHarrisburg, Pennsylvania, 17120Websitehttp://www.employment.pa.gov