Administrative Officer 4Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4526185) ApplyAdministrative Officer 4Salary$74,191.00 - $112,666.00 AnnuallyLocation Dauphin County, PAJob TypeNon-Civil Service Permanent Full-timeJob NumberN-2024-84537DepartmentExecutive OfficesDivisionEX OB BCPO Trav PlngOpening Date06/03/2024Closing Date6/7/2024 11:59 PM EasternJob Code08660Position Number50321918UnionNon UnionBargaining UnitA3Pay GroupST09Bureau / Division Code815811Bureau / DivisionBureau of Commonwealth Payroll OperationsWorksite AddressForum PlaceWorksite Address555 Walnut Street 9th floorCityHarrisburg, PennsylvaniaZip Code17101Contact NameMindi KlingerContact Phone717.214.3871Contact [email protected]
Description
Benefits
Questions
THE POSITIONAre you a highly motivated and detail-oriented individual possessing a strong management and analytical background to handle the Commonwealth's Travel Program? The Office of the Budget, Comptroller Operations, Bureau of Commonwealth Payroll Operations, Commonwealth Office of Travel Operations is seeking an Administrative Officer 4. This exciting and challenging position offers an opportunity to use your analytical and management skills in guiding both Commonwealth travelers and a dedicated team. Apply today! DESCRIPTION OF WORKThis position serves as the central point of contact for the Commonwealth’s travel community (travelers, travel arrangers, administrators, agency credit card coordinators,) on travel planning and is responsible for travel planning policies, procedures, contracts, and related compliance monitoring and enforcement. This includes all reservations booked using the Commonwealth’s contracted Travel Agent which include flights, (domestic and international), car rentals, and lodging arrangements. You will have the opportunity to work in close coordination with the BCPO Travel Accounting and Audits Manager in executing duties and responsibilities to ensure a consistent application of overall Commonwealth travel policies and procedures. Additional details regarding the duties of this position may be found in the position description (https://careers.employment.pa.gov/pd/PDNEOGOV.asp?p=50321918) . Work Schedule and Additional Information:
Full-time employment.
Work hours are 8:00 am to 4:30 pm, Monday - Friday, with 60-minute lunch.
This position is eligible for alternate work schedule upon completion of probationary period.
Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements. Please keep in mind that while this is a full-time telework position, that can change at any time at the Governor's discretion. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS Minimum Experience and Training Requirements:
One year as an Administrative Officer 3.or
Six years of experience in progressively responsible and varied officer management of staff work in public or private organization, including experience in personnel management, budgeting, and procurement; and such training as may have been gained through graduation from a four-year college or university;or
Any equivalent combination of experience and training.
Additional Requirements:
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Experience in the travel industry
Experience managing or negotiating contracts
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !Health & WellnessWe offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.Compensation & Financial PlanningWe invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life BalanceWe know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities. Values and CultureWe believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.Employee PerksSometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.Eligibility rules apply.01 Have you been employed by the Commonwealth of Pennsylvania as an Administrative Officer 3 for one or more years full-time?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
Do you possess progressively responsible and varied office management or staff work which includes experience in personnel management, budgeting, or procurement?
Yes
No
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05
How many years of full-time experience in progressively responsible and varied office management or staff work in public or private organization do you possess?
6 years or more
5 but less than 6 years
4 but less than 5 years
3 but less than 4 years
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None
06
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
07
What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.
Master's degree or higher
Bachelor's degree
Some coursework
None
08
If you have not completed college coursework in one of the fields listed in the previous question, how much college coursework have you completed in another field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.
120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
Less than 30 credits
None
09
Preferred QualificationPlease select the appropriate years of experience you have in the travel industry (i.e., hotel, airline, travel agency, etc.).
10 or more years
At least 6 years
At least 3 years
Less than 3 years
None
10
Preferred QualificationHow much experience do you have in managing or negotiating contracts?
10 or more years
At least 6 years
At least 3 years
Less than 3 years
None
Required Question
AgencyCommonwealth of PennsylvaniaAddress613 North StreetHarrisburg, Pennsylvania, 17120Websitehttp://www.employment.pa.gov