We are seeking a dedicated and detail-oriented seasoned Assistant Office Manager to join our thriving construction company. In this pivotal role, you will support the Office Manager in overseeing daily office operations and ensure that our office runs smoothly and efficiently. Experience with A/P, A/R, HR and Payroll will put you at the top of the list of candidates. The ideal candidate will possess strong organizational skills, a proactive mindset, and a passion for the construction industry. You will assist with communication between team members and clients, helping to foster a collaborative environment that drives project success. As we strive to enhance our operational capabilities, your contributions will help us streamline processes, improve communication, and enhance overall productivity. If you are eager to delve into the dynamic field of construction and play a significant role in supporting our team, we invite you to apply and join us in building a strong future together. Your commitment and expertise will be instrumental in helping us achieve our goals and maintain our reputation as industry leaders.
Responsibilities
Assist the Office Manager in coordinating daily office activities and operations
Assist with the preparation of project documentation
Maintain and update office records, files, and databases for accuracy and accessibility
Be able to handle correspondence, phone calls, and inquiries in a professional manner
Requirements
Proven experience in office management or administrative support, preferably in the construction industry
Proven experience with A/R, A/P, HR and payroll
Strong organizational and multitasking skills with the ability to prioritize tasks effectively
Excellent written and verbal communication skills to interact with clients and team members
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office software, QuickBooks Desktop and 10 key by touch.
Familiarity with construction terminology and project management software is a plus
Detail-oriented with a commitment to maintaining high standards of accuracy
Ability to work independently and collaboratively in a fast-paced environment
PLEASE do not apply unless you have the skills and traits that we are looking for.