About UsBernhard's core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering, and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service ("EaaS") solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard's vision is to be the leading EaaS provider in North America through the delivery of excellent, high-value service and innovative solutions for our clients.OverviewThe Project Administrator will provide support to the project staff by assisting the day-to-day operations of the project team and professionally represent your Bernhard team by understanding and acting by the company's core values, leading by example.ResponsibilitiesSpecific responsibilities include:
Ensure accurate employee time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any timesheet discrepancies as well as timely submission to Payroll processor.
Properly maintain and procure office supplies with manager approval
Assist in new hire onboarding process and processing of IT hardware & permissions requests as necessary
Electronic project file maintenance
Assist team in invoice coding and approvals as requested
Request and track subcontracts, change orders, purchase orders and sub insurance certificates
Prepare and submit client billings and lien releases
Gather and submit any client specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list and gather from other SI department's safety program, drug awareness program, MSDS sheets for jobsite)
Assist with the development of project documentation- daily reports, 4 week look-ahead, labor forecast etc.
Compile submittal, spec & O&M/start-up books as requested by project managers
Review and distribute documents/correspondence to field personnel and other key parties as needed
Effectively & accurately communicate relevant project information to project team
Reconcile tool and rental equipment list (if applicable)
Manage parking pass process (if applicable)
Other administrative functions as requested
This position is Full-Time, Non-Exempt.QualificationsRequired Education, Experience, and Qualifications
High School diploma or GED equivalent.
3+ years of administrative experience
Must be proficient in Microsoft Word, Excel and Outlook.
Must be able to multi-task and possess excellent organizational, communication and interpersonal skills.
Effective verbal and written communication skills.
Detail oriented and willing to tackle various ongoing projects in a fast-paced environment.
Well versed in the industry and the Company's competitors.
Preferred Education, Experience, and Qualifications
Construction administrator experience preferred.
College-level coursework and/or two years' experience in construction management.
Construction billing experience is preferred with AIA billing/Textura as ideal
Travel Requirements
0-5% of time will be spent traveling to job site(s)/office location.
Physical/Work Environment Requirements
Prolonged periods of sitting at a desk and working on a computer.
Climbing stairs.
Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.
Repeating motions that may include the wrists, hands and/or fingers.
Quiet environment.
Light work that includes adjusting and/or moving objects up to 20 pounds.
Pay RangeUSD $24.00 - USD $32.00 /Hr.Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.Submit a Referral (https://careers-bernhard.icims.com/jobs/5605/project-administrator/job?mode=apply&apply=yes&iniframe=1&hashed=-1834357758)Job Locations US-NC-DurhamID 2024-5605Category AdministrativePosition Type Full-TimeRemote No