Are you a fluent Chinese speaker with a passion for helping others navigate through immigration processes? Are you adept at multitasking and thrive in a dynamic office environment? Join our team as an Office Manager at our bustling immigration office in Brooklyn!
About Us:
We are a reputable immigration office dedicated to assisting individuals and families with their immigration needs. Located in the heart of Brooklyn, we provide comprehensive services to clients from diverse backgrounds.
Position Overview:
We are seeking a proactive and bilingual (Chinese-speaking) Office Manager to join our team. As the Office Manager, you will be the primary point of contact for our Chinese-speaking clients, providing assistance and support with their immigration inquiries. In addition to handling client communications, you will assist with various administrative tasks to ensure the smooth operation of our office.
Responsibilities:
Answer phone calls and respond to inquiries from Chinese-speaking clients in a professional and courteous manner.
Serve as a liaison between clients and our immigration consultants, ensuring clear communication and understanding of client needs.
Assist with scheduling appointments and maintaining calendars for immigration consultations and meetings.
Manage office supplies and inventory, placing orders as needed to ensure sufficient stock levels.
Handle administrative tasks such as filing, scanning documents, and data entry with accuracy and efficiency.
Collaborate with team members to support the overall operation of the office and contribute to a positive work environment.
Requirements:
Fluent in both English and Chinese
Strong communication skills, with the ability to effectively interact with clients and colleagues.
Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to maintain confidentiality and handle sensitive information with discretion.
How to Apply:
If you're passionate about helping others and thrive in a multicultural environment, we want to hear from you! Please submit your resume and a brief cover letter outlining your relevant experience and language skills.