Office Manager

Our client, a global consulting firm based in Lower Manhattan, seeks to hire a Temp Office Manager to support their NY Office. Position is hybrid (2-3 days onsite), Monday - Friday, 8:30am-5:30pm with flexibility for occasional OT as it arises. Hybrid, 4-5 onsite. The temp duration is July - December 2025. Position covers a leave.Responsibilities:Submit and follow up on maintenance requests and make recommendations for services, vendors, and other facility-related needs.Order, put away, and organize office supplies including snacks, beverages, and groceries for the office and kitchen.Keep office common spaces clean and tidy and monitor general safety in the suite.Be an enthusiastic and friendly host to employees, candidates, visitors, and vendors; Coordinate needs of visitors from other offices as needed.Order, set up, and clean up snacks and office-catered lunches.Ensure that all office & kitchen machines are working and maintained and coordinate necessary cleaning and maintenance services.Maintain positive working relationships with suppliers/vendors and property managers.Manage, organize, and track office-related purchases; approve incoming invoices for payment and submit receipts and invoices to Accounts Payable for payment.Oversee all deliveries (inbound, outbound) and outgoing mail.Maintain a welcoming environment for guests, offer water/coffee to visitors and candidates, and give tours of the office as needed.Plan and execute offsite special events as needed (book hotels, restaurants, activities, and outings for large groups).Welcome new hires making sure to create an enjoyable onboarding experience.Coordinate office moves and new setups and seating arrangements in partnership with internal teams and manage office floor plan.Keep a constant pulse on office morale and open communication with the Head of the Office.May occasionally run miscellaneous errands in support of office activities or leadership requests.Maintain spreadsheets, prepare correspondence, answer telephones, and perform research as needed.Interface with different departments (e.g., Legal department for contract management and Accounts Payable for payment and budget management).Coordinate appointments and Division meetings, ensuring adequate meeting facilities and technical resources are available and ready for use.Requirements:3-5+ years of experience in a similar administrative support role.Elevated level of proficiency in using Microsoft Office, especially Outlook, Word, Excel, and PowerPoint as well as internal messaging systems like Teams.Experience planning and booking events.Proficient in maintaining Outlook calendars, creating, and submitting expense reports, and purchasing catering, office supplies, and corporate gifts.Outstanding verbal and written communication skills, with a high degree of confidentiality, diplomacy, and professionalism.Self-starter who is reliable and organized; ability to work independently and prioritize multiple projects at once.Sound judgment and ability to solve problems with excellent follow-through.Must be able to meet expectations and offer seamless flexibility amidst interruptions and changes in tasks with short notice.Ability to prioritize work and work under pressure.Strong written and verbal communication skills.A keen sense of effective customer and client service and problem-solving orientation.Excellent attention to detail, accuracy, and organizational skills.Maintains an elevated level of trust and confidentiality.Flexible, friendly, and positive attitude.Pay:$35-$40/hour DOEBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)