We are looking for a dynamic and bilingual Executive Assistant/Secretary to join our team. The ideal candidate will be responsible for providing high-level administrative support to our executives, managing schedules, coordinating meetings, and ensuring smooth office operations. Spanish-speaking skills are essential for interacting with our Spanish-speaking clients and partners.
Responsibilities:
Provide administrative support to executives, including managing complex calendars and scheduling appointments
Handle both English and Spanish correspondence, emails, and calls
Coordinate meetings, prepare agendas, and take minutes during meetings
Arrange domestic and international travel for executives, including accommodations and itineraries
Prepare reports, presentations, and documents in both English and Spanish
Manage confidential information with discretion and professionalism
Maintain organized filing systems, both physical and electronic
Handle office supplies and ensure the office runs efficiently
Assist in project coordination and other tasks as needed
Requirements:
Proven experience as an Administrative Assistant, or Secretary
Fluent in both English and Spanish (written and verbal)
Experienced in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational and multitasking skills
Strong verbal and written communication skills
High attention to detail and ability to manage confidential information
Ability to work effectively under pressure and meet deadlines