Executive Assistant/Office Coordinator

Asset Management Firm located in Downtown, Manhattan is seeking to hire a Temporary to Permanent Executive Assistant/Office Coordinator to support the Managing Partner and team members. This position will start ASAP and require 5 days in office. Hours are generally 8:00am-6:00pm with availability for OT as needed.Responsibilities:Schedule meetings and maintain calendars. Anticipate scheduling conflicts and prioritize meetings.Prepare and reconcile expense reports.Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation and arranging passport/visa requirements if necessaryManage travel profiles with all personal travel information and preferences.Correspond independently and professionally with team members and clients.Handle sensitive/confidential information requiring a high level of discretion.Develop effective relationships with other team members, including clients and their support staff.Greet visitors and guests.Order, set-up and clean-up weekly in office lunchesOrder supplies and groceries. Keep kitchen and supply areas tidy and stockedSupport various in office and out of office eventsWork with building security for guests and employee accessQualifications:Bachelor's degree preferred3+ years of related experience required in working in an administrative role within professional servicesAdvanced Proficiency in Microsoft OutlookAbility to communicate effectively and professionally.Demonstrate ability and temperament to work with sensitive information.Excellent communicator - able to interact with people of all levels in a confident, professional manner.Has a strong business sense and can decipher priorities and make sound judgment calls when needed.Compensation:Up to $110k all inHealth, vision, and dental partially coveredBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)