A boutique Commercial and Residential Renovation Construction Group in Midtown Manhattan is seeking a full-time Administrative Assistant.
This is a full-time position: 8:30 AM-5:00 PM (Monday – Friday). It is in a small office setting and a business casual environment. The salary will be based on experience.
The ideal candidate wants to learn the industry and has at least 2+ years of experience, a positive can-do attitude, and strong interpersonal and communication skills.
Responsibilities include but are not limited to the following:
Correspondence: Handle phone calls, monitor and respond to emails with potential clients and vendors/subcontractors
Scheduling: Manage calendars, schedule meetings, and coordinate appointments and deliveries.
Create and update project schedules and prepare project status reports.
Organize and coordinate project meetings, preparing agendas and minutes.
Client Relations: Maintain positive relationships with clients and vendors/subcontractors.
Documentation: Organize and maintain files, both electronic (in Google Drive) and paper-based.
Ordering: Purchasing and tracking materials for open projects and keeping track of delivery dates.
Record-Keeping: Maintain employee records and assist with payroll processing, Estimates, Invoicing, and Change Orders. Revue Vendor and subcontractor bills and issue change Orders. (Preparing AIA forms G702-G703 is a big plus.)
Team Support: Support project teams on the field by ensuring they have the necessary information.
General: Assist with other administrative duties, such as monitoring and managing office supplies, submittals, and bid packages for various projects.
Qualifications and skills:
Organization: Strong organizational skills and detail-oriented to manage multiple tasks.
Communication: Excellent verbal and written communication skills.
Attention to Detail: High level of accuracy and attention to detail in all tasks
Time Management: Ability to prioritize tasks and meet deadlines, Set priorities, and work independently or as part of a team
Problem-Solving: Proactive in identifying and resolving issues.
Tech-Savvy: Proficient in Excel/Google Sheets and familiar with Google Drive.
Knowledge of QuickBooks data entry is a big plus.
How To Apply:
Please attach your resume in Word or PDF format.
Do NOT attach a Cover Letter; instead, write a cover letter in the body of your email
Please make sure you qualify for our credentials before you apply.
Principals only. Recruiters, please refrain from contacting this job poster.
Do not contact us with unsolicited services or offers.