Administrative Assistant

Our client, a global asset management firm, is seeking an Executive Assistant in New York, NY. The hours are 8:30am-5:30pm and is in office 5 days.Responsibilities: Provide administrative support to the Trading team, including calendar management, scheduling meetings, and coordinating logistics Answer and manage incoming phone calls through the shared EA phone coverage system, ensuring all calls are handled promptly and professionally Prepare and process expense reports in a timely manner Coordinate travel arrangements and prepare itineraries as needed Partner with other Executive Assistants to ensure seamless team coverage and workflow Draft, edit, and proofread reports, presentations, and trading desk documentsQualifications: 5+ years of administrative support experience, ideally within a corporate or financial services setting Strong communication and interpersonal skills with ability to interact professionally across all levels, including senior executives Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Highly organized with excellent multitasking skills and attention to detail Ability to exercise discretion and handle confidential information Positive, hardworking, team-oriented attitude with a proactive approach Bachelor's degree requiredCompensation/Benefits: Up to $120K base + discretionary bonus Employer covered benefits medical, dental, and vision coverage 401(k) with match Generous PTO Additional perks offered in a collaborative, team-oriented environmentBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)