Administrative Assistant

Private Equity firm located in Midtown West, Manhattan is seeking to hire a Temporary-to-Permanent Administrative Assistant to support 4 members of the HR team. This role will primarily involve providing comprehensive administrative support to the department, including heavy calendar management, travel coordination, and event planning assistance. The ideal candidate will possess exceptional communication skills, a proactive mindset, and a strong work ethic.Hours are 8:30/9am-5/6pm, with flexibility required for days of events (including some international events that need support). Hybrid schedule requiring 4 days/week onsite, Fridays remote, with paid overtime as needed. Key Responsibilities:HR & Recruitment CoordinationSchedule interviews and manage candidate communications across multiple departments with a particular focus on Associate recruiting. Assist with onboarding logistics, including first-day schedules, materials, and system accessSupport offboarding processes, including exit checklists and equipment returnsEvent Planning & ExecutionAssist with planning and execution of 4 major firm events annually, plus smaller events throughout the yearTrack and reconcile event budgets, collect feedback, and document learnings for future planningManage logistics: site visits, vendor coordination, purchasing of supplies and gifts, ordering branded collateralMaintain and refine invite lists and attendee manifests in partnership with the HR teamParticipate in bi-weekly and weekly event planning meetings as events approachHR Operations & Administrative SupportHelp track and coordinate PTO coverage for the administrative assistant teamArrange firmwide headshot sessions and support other employee experience initiativesAssist with lunch/catering coordination and vendor management for onsite eventsProcess HR-related expenses and vendor paymentsProvide basic calendar support and scheduling assistance for HR team needsSupport coordination of firm volunteer and outreach initiativesQualifications:2+ years of experience in HR, recruiting coordination, event planning, or office administration.Strong organizational skills and attention to detail; able to manage multiple priorities and deadlinesExcellent communication and interpersonal skillsProficient in Microsoft Office Suite; experience with recruiting platforms (e.g., Greenhouse) and expense tools a plusCollaborative and flexible team player with a service-oriented minds - ability to work early mornings or late evenings if needed for events.Compensation/Benefits:90-110K Base DOE + Paid OT + Bonus Great benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)