Job DescriptionThe NYCHA Information and Technology Department (NYCHA IT) is seeking a highly motivated individual to join the IT Administration team. Under the direction of the Senior Manager of Procurement, Contracts & Vendor Management, the Procurement Analyst will be responsible for supporting the financial activities and procurement management for New York City Housing Authority Information Technology (NYCHA IT) Department. NYCHA IT's mission is to enable NYCHA to provide quality housing by delivering meaningful, innovative, high-performing, cost-effective technology solutions. IT Administration is responsible for the management and development of departmental annual and five- year operating and capital budgets in addition to implementing practices for effective sourcing strategies and maximize value from existing and future supplier and vendor relationships.Responsibilities include, but are not limited to the following:
Collaborate with internal stakeholders to understand procurement needs and requirements and assist in the development of sourcing strategies and vendor selection criteria.
Conduct market research and supplier evaluations to identify potential vendors, assess their capabilities, and negotiate favorable terms and contracts.
Maintain vendor databases and records, including performance metrics, contract terms, and compliance documentation.
Monitor vendor performance against key performance indicators (KPIs) and service level agreements (SLAs), and address any issues or concerns proactively.
Analyze procurement data to identify trends, patterns, and opportunities for cost savings, process improvement, and risk mitigation.
Assist in the development and implementation of vendor management policies, procedures, and best practices to ensure compliance and consistency.
Coordinate vendor audits, site visits, and performance reviews to assess quality, reliability, and adherence to contractual obligations.
Generate reports and presentations to communicate procurement and vendor management insights, recommendations, and performance metrics to management and stakeholders.
Support procurement projects and initiatives as assigned by management and contribute to cross-functional teams to achieve organizational goals.
Conduct regular vendor meetings and performance reviews to discuss issues, opportunities, and improvement plans.
Collaborate with legal and compliance teams to ensure vendor contracts and agreements comply with regulatory requirements and NYCHA policies.
Coordinate with finance and accounting teams to track and reconcile vendor invoices and payments.
Conduct competitive bidding processes, request for proposals (RFPs), and negotiations to achieve cost savings and favorable terms with vendors.
NOTE: The Department of Citywide Administrative Services (DCAS) administered a civil service exam for the Procurement Analyst title on 05/04/23. Therefore, applicants (candidates) that did not take and pass the exam will potentially not be considered, likewise applicants not reachable on the established civil service list will potentially be in jeopardy of being replaced with an eligible civil service candidate.NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:https://bit.ly/55aProgramAdditional Information
Candidates with permanent civil service status in the title of Associate Staff Analyst will also be considered.
NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
NYCHA residents are encouraged to apply.
Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.Qualifications
A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.