About the Role:Grade Level (for internal use):U18We are seeking an organized Administrative Assistant to provide support to the New York office of the Ratings Compliance & Risk department, reporting to the Global Chief Matrix Officer, including support for the members of the Compliance & Risk senior management team, and the Designated Compliance Officer (DCO) – Americas & EMEA specifically.Responsibilities will include:Organization
Provides high-level administrative and operational support to Ratings Compliance & Risk senior leadership, including specific support for the DCO – Americas & EMEA, managing day-to-day activities in a timely and accurate manner.
Co-ordinating individual and group diaries using Outlook.
Arranging meetings, booking rooms, working with different groups within and outside of the department, and across different time zones.
Support department events and programs.
Recording annual leave, personal days, lieu days and sickness for the team; ensuring that all employee records are up to date on Workday.
Administration
Collaborate with colleagues to ensure consistent administrative support is available for both New York and global employees.
Manage travel arrangements for team members, including booking flights, accommodations, and transportation. Ensure compliance with company travel policies.
Prepare correspondence, tasks/projects and presentations as required, supporting new hire onboarding, preparing reports or proposals, filing, scanning, and printing as needed.
Deal with both internal and external queries in a professional, customer service-oriented manner.
Monitor shared mailboxes, responding to queries, and allocating to the relevant person or department.
Prepare and submit monthly reconciliation of all expenses in a timely and accurate manner.
Work cross functionally as part of a team with other members and departments.
Comfortable working in a dynamic environment with the ability to handle change and ambiguity.
Support various ad-hoc projects within the Compliance & Risk department as needed, including contributing to ongoing process improvements and efficiency efforts.
Compensation/Benefits Information: (This section is only applicable to US candidates)S&P Global states that the anticipated base salary range for this position is $90,000.00 to $105,000.00. Final base salary for this role will be based on the individual’s geographic location, as well as experience level, skill set, training, licenses and certifications.Key Skills and Experience
5+ years supporting senior level staff in an administrative capacity. Experience working in an administrative role within a global organization is a decisive asset.
Experience with :
Calendar management,
Coordinating travel arrangements,
Processing T&Es,
Managing busy schedules
Interacting with executive level staff.
Additional experience
Excellent verbal and written communication skills.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Fluent English, with other languages a plus.
Excellent interpersonal skills.
Attention to detail and the ability to work in a fast-paced environment.
Discretion and ability to handle sensitive and confidential information.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
About S&P Global RatingsAt S&P Global Ratings, our analyst-driven credit ratings, research, and sustainable finance opinions provide critical insights that are essential to translating complexity into clarity so market participants can uncover opportunities and make decisions with conviction. By bringing transparency to the market through high-quality independent opinions on creditworthiness, we enable growth across a wide variety of organizations, including businesses, governments, and institutions.S&P Global Ratings is a division of S&P Global (NYSE: SPGI). S&P Global is the world’s foremost provider of credit ratings, benchmarks, analytics and workflow solutions in the global capital, commodity and automotive markets. With every one of our offerings, we help many of the world’s leading organizations navigate the economic landscape so they can plan for tomorrow, today.For more information, visit www.spglobal.com/ratingsWhat’s In It For You?Our Purpose:Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology–the right combination can unlock possibility and change the world.Our world is in transition and getting more complex by the day. We push past expected observations and seek out new levels of understanding so that we can help companies, governments and individuals make an impact on tomorrow. At S&P Global we transform data into Essential Intelligence®, pinpointing risks and opening possibilities. We Accelerate Progress.Our People:We're more than 35,000 strong worldwide—so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. We’re constantly seeking new solutions that have progress in mind. Join us and help create the critical insights that truly make a difference.Our Values:Integrity, Discovery, PartnershipAt S&P Global, we focus on Powering Global Markets. Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals.Benefits:We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global.Our benefits include:
Health & Wellness: Health care coverage designed for the mind and body.
Flexible Downtime: Generous time off helps keep you energized for your time on.
Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference.
For more information on benefits by country visit: https://spgbenefits.com/benefit-summariesDiversity, Equity, and Inclusion at S&P Global:At S&P Global, we believe diversity fuels creative insights, equity unlocks opportunity, and inclusion drives growth and innovation – Powering Global Markets. Our commitment centers on our global workforce, ensuring that our people are empowered to bring their whole selves to work. It doesn’t stop there, we strive to better reflect and serve the communities in which we live and work, and advocate for greater opportunity for all.S&P Global has a Securities Disclosure and Trading Policy (“the Policy”) that seeks to mitigate conflicts of interest by monitoring and placing restrictions on personal securities holding and trading. The Policy is designed to promote compliance with global regulations. In some Divisions, pursuant to the Policy’s requirements, candidates at S&P Global may be asked to disclose securities holdings. Some roles may include a trading prohibition and remediation of positions when there is an effective or potential conflict of interest. Employment at S&P Global is contingent upon compliance with the Policy.Equal Opportunity EmployerS&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.If you need an accommodation during the application process due to a disability, please send an email to: [email protected] and your request will be forwarded to the appropriate person. US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp%20EnglishformattedESQA508c.pdf50 - Administrative Support (EEO-2 Job Categories-United States of America), GLDADM502 - Middle Administrative Support (EEO Job Group)Posted On: 2024-11-11Location: New York, New York, United States