Job description
About us
We are a small (but effective) team of real estate professionals in Northern New Jersey with an office in Teaneck, NJ. Our business has the opportunity to grow and we are looking for additional support to continue growing! The position we are hiring for is an Administrative Associate and you will be primarily responsible for administrative tasks.
Our work environment includes:
Potential for a Hybrid or work-from-home schedule, depending on role and performance.
Modern casual office setting
Non-Smoking Office
Key Duties & Responsibilities
Provide excellent customer service through phone, email, and in-person interactions; serve as first point of contact for customer inquiries
Process and organize loan documentation, including verification of completeness and accuracy
Assist with reviewing and verifying borrower financial documentation, including bank statements, credit reports, and background reports
Maintain detailed and accurate loan files through proper filing and document management systems
Support loan processors and underwriters by preparing analysis reports and documentation
Monitor insurance coverage, flood certificates, and property tax information for active loans
Coordinate with title companies for document processing and review
Assist with quality control reviews of loan documentation
Maintain confidentiality of all sensitive customer and organizational information
Perform general administrative duties including scheduling, correspondence, and data entry
Manage office supplies and equipment as needed
Support team members with various administrative tasks as assigned
Contribute to a positive work environment through teamwork and collaboration
Must-Have Skills
Excellent verbal and written communication skills
Strong attention to detail and accuracy in documentation processing
Ability to organize, prioritize, and manage multiple tasks simultaneously
Proficiency with Microsoft Office suite, particularly Excel
Experience with database management and record-keeping
Customer service orientation with the ability to handle inquiries professionally
Basic understanding of financial and/or mortgage terminology preferred
Time management skills and ability to meet deadlines
Problem-solving abilities and critical thinking skills
Ability to work both independently and collaboratively in a team environment
Adaptability to changing priorities and workloads
Bonus Skills We Love, But Not Required
● Previous real estate industry experience
● Experience of CRM systems
● Fluent in Spanish is helpful, but not required
Comp Package Includes
Paid Time Off
Bonus Potential: Discretionary Bonus
Schedule
Monday-Friday 9:00am - 5:00pm
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year based on experience