Ultimately, (we can talk about other ways to do all remotely ) we would like the bookeeper to be able to come in the office for a couple of hours, 2-3 times per week. If that limits you, we could make arrangements to do most of the work remotely and have an employee or owner to drop off and pick up any physical documents or files, but it would be mandatory to at least be able to come in once per week to update files, copy's etc. the rest of the work, access database and Quick books can be completed remotely.
Since this is new to us and not having a full time bookkeeper office manager in the office, it is possible to have someone who works entirely remotely, but this is something we would need to speak about and I would think you as the applicant has ideas on the process.
The tasks that you must have experience with are:
Input vendor invoices
Pay vendor invoices
Collect and maintain W9 files from vendors
Weekly Payroll run (Reconcile time sheets with Syncrew records)
Transfer money to payroll account to cover payroll and taxes (weekly)
Pay 401K contributions weekly
Pay state and federal payroll withholdings weekly
Generate customer invoices
Create new customers in QB and process deposit payments prior to applying for permits
Receive payments and satisfy customer invoices
Banking deposits in conjunction with owner or staff when you are not in the office
Reconcile 5 bank accounts
Collect rents from Real Estate company
Pay quarterly real estate taxes on Clifton and Rochelle Park properties
Run checks for permit payments as needed
Reconcile credit card statement with receipts
Input credit card line item charges into QB under correct GL code
Make cc payments online ontime
Daily job costing
Must be able at times to dedicate some time to help office staff when short staffed, etc, , even remotely by answering phone, checking voice mails etc
Not mandatory but ability to learn.
Prevailing Wage Certified Payroll filings