The Administrative Assistant is a key support role integrated in all aspects of our small medical device company.
Responsibilities:
- Team scheduling and event planning
- Supplier and guest visit coordination and management
- Work within our CRM and update requests
- Process and manage Accounts Payable and Receivable
- Create weekly presentations for review with management
- Attend meetings and create minutes and actions
- Service cleaning robots and keep office tidy and organized
- Maintain kitchen and office supplies
- Documentation and data management
- Manage general phone and mail inboxes
- Schedule external vendors and services
- Assist with shipping and receiving
- Assist with other activities and responsibilities as assigned
Opportunities to contribute to other projects including:
- Creative and technical writing
- Graphic design and layout
- Web app administrative tasks
- UI/UX design and development
Qualifications:
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
- Experience as an Administrative Assistant or similar role preferred
- Proficiency in spreadsheet and presentation applications
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
- Experience with project management tools or CRM software preferred
- Familiarity with basic accounting or bookkeeping tasks preferred
The selected candidate will be a self-starter who can approach problems with confidence, communicate proactively, demonstrate positive leadership qualities, and stay organized.
The right fit for this role is technically proficient and able to learn new concepts and tools quickly.
APPLY HERE:
https://hiring.hypoflo.com/positionviewinvite/1737710695423x299837434704166900?source=cl