Admin Specialist Inter HealthApply NowHow to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.SummaryTheUniversity of Michigan's Center for Global Health Equity (https://globalhealthequity.umich.edu/) was launched by acatalytic gift (https://news.umich.edu/10m-gift-from-tadataka-and-leslie-yamada-will-fuel-u-m-efforts-to-improve-the-worlds-health/) from Dr. Tachi and Leslie Yamada, and was generously matched by the University. The Center brings together faculty and students from across the U-M community, leveraging expertise from multiple disciplines in pursuit of novel solutions to global health challenges that can positively impact individuals in low-income settings.The Administrative Specialist will be the lead staff member for scheduling meetings with multiple groups of faculty, staff, students, and global partners. The meetings support the programs of the Center, including the Internal Grants programs, Challenge Groups, Community of Practice groups, Impact Scholars, Student Programs, and Scholar in Residence program. This position serves a key role in supporting the logistics of the Center?s events and main point of contact on-site during events. In addition, the Administrative Specialist will assist in the maintenance of the Center?s membership database and tracking systems with metrics of success. The ideal candidate will be motivated by the chance to join a growing team with a shared purpose and to collaborate with colleagues from diverse academic and professional backgrounds.Mission StatementMichigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.Why Work at Michigan?In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributionsafter the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses.Learn more about U-M benefits (https://hr.umich.edu/benefits-wellness) . The U-M is nationally recognized for work/life effectiveness by WorldatWork; is Forbes #1 Best Employer in Michigan; and is a top 5 employer in Michigan by Crain?s Detroit Business.Commitment to Diversity, Equity, and InclusionThe Center values collaboration with a diverse group of faculty, staff, and learners that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are embraced.ResponsibilitiesScheduling meetings with multiple attendeesSchedule meetings for groups of U-M faculty, staff, and global partners for internal grants program (i.e., kickoff, midpoint, closing), which occur multiple times throughout the year based on grants timeline
With guidance from program leadership, schedule meetings for the Center?s Challenge Groups, Community of Practice groups, and Impact Scholars
Assist with scheduling meetings for student programs
Assist with scheduling meetings for international visitors with U-M hosts (e.g., Scholar in Residence)
Serve as lead for logistical planning of program events and on-site contact
In collaboration with program leadership, select optimal date for event and ensure calendar invitations are sent (and updated) to all required attendees, maintain invitation lists and tracking documents
Reserve venue, ensuring required set ups and necessary a/v equipment are available and ordered
Make arrangements for other equipment or requirements for venue are secured (e.g., poster board easels, furniture)
Draft run of show for event and finalize in collaboration with program leadership
In consultation with program leadership, determine catering needs, place catering orders, and serve as main point of contact for caterer during event
Prepare pertinent hosting expense reports
Serve as on-site event lead for logistics, troubleshooting problems as they arise and working with program leadership to ensure program stays on track in terms of run of show and timeline
Support Center Membership and Tracking Systems
Assist with maintaining Center?s membership database, including coordinating annual process for membership review and renewal
Assist with creating member profiles
Maintain systems to track program metrics of activity and success (e.g., internal grants program)
Assist with distribution of annual Impact Report
Additional Responsibilities
If/as needed, willingness to engage in a flexible work schedule to attend early morning meetings and/or late meetings and events
Other responsibilities and/or projects as assigned
The most important attributes for this position include
Ability to effectively collaborate and communicate with students and colleagues from diverse cultural backgrounds, both within the United States and globally
High degree of initiative and resourcefulness
Ability to generate ideas, collaborate, and follow through on plans with independence and sound judgment
Excellent problem solving and critical thinking abilities, including the ability to appropriately determine when to ask questions or ask for help
Outstanding organizational skills and exceptional attention to detail
Required Qualifications
Bachelor's Degree or an equivalent combination of education and experience
Five or more years of progressively responsible professional experience
Exceptional written and verbal communication skills and ability to interact with and build professional relationships with all individuals at all levels; appropriately handle confidential and sensitive information
Exceptional interpersonal skills and the ability to work independently and take initiative within a team with minimal supervision
Outstanding organizational skills and ability to effectively manage numerous projects, simultaneously and in various stages of development, with a high attention to detail
Must have strong integrity, be highly proactive, have a high degree of problem-solving skills, be highly reliable, retain a sense of ownership and accountability for workload, be flexible and resilient, provide excellent customer service, and possess expert follow-up skills
Proficient computer skills are essential, including demonstrated proficiency with Outlook, Word, Excel, PowerPoint, Adobe PDFs, survey tools such as Qualtrics and Google Forms, and Zoom
Must be productive and flexible under pressure and able to meet deadlines
Must have legal authorization to work in the United States
Work ScheduleThis position is eligible for flexible (i.e., hybrid) work arrangements. Flexible work agreements are reviewed annually and are subject to change based on the business needs of the hiring department, throughout the course of employment. In addition to the regular in office workdays/hours, there will be additional times, some early morning and/or evening hours that require working on-site for events. The Center's offices are located on north campus in NCRC Building 100.Additional InformationSalaryThe salary for this position will be based upon the selected candidate's education and experience.Background ScreeningMichigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.Application DeadlineJob openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.U-M EEO/AA StatementThe University of Michigan is an equal opportunity/affirmative action employer.Job DetailJob Opening ID250374Working TitleAdmin Specialist Inter HealthJob TitleAdmin Specialist Inter HealthWork LocationMichigan Medicine - Ann ArborAnn Arbor, MIFull/Part TimeFull-TimeRegular/TemporaryRegularFLSA StatusExemptOrganizational GroupExec Vp Med AffairsDepartmentMM MI Ctr - Global Hlth EquityPosting Begin/End Date6/13/2024 - 6/27/2024Career InterestAdministrationApply Now