Admin Asst Sr HealthcareApply NowHow to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.SummaryMichigan Medicine is seeking an Administrative Assistant Senior for Oversight leader support. We seek a compassionate, enthusiastic, and self-driven Administrative Assistant to provide operational support to ACNO/ACOO leadership. This individual will share our priorities, which include high-quality medical care, excellent customer service, the safety of staff and patients, efficiency, employee satisfaction, stewardship of resources, and the ideal experience for our patients, families, and employees.Mission StatementMichigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.Why Join Michigan Medicine?Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities
ACU Administrative support
Payroll
Calendar Management
PTO requests
Meeting scheduling and support
Manage email groups
Troubleshoot various system issues
Meeting support, report design
Project support and coordination
Reports
Record data in reporting systems
Process Concur and expense reports
Review and call attention to provider open encounters list
EMR reporting workbench (create, run and maintain reports in collaboration with managers)
Assist manager as directed with incident reports, financial reports, progress reports, patient letters and other required deliverables
Supply management
Supply inventory management
Order equipment
Place orders through Marketsite
Review delivery packing slips to ensure accuracy
Reconcile statement of activity against supply orders
HR and physical space management
Asst manager with HR related duties
Post job openings
Coordinate interviews
Assist with onboarding access and equipment needs
Assist with exam room allocation
Assist the manger in review of the safety of physical space
Support staff with UMHS safety policies and procedures
Miscellaneous - Other duties as assigned
Required Qualifications
Associates degree in healthcare administration, business administration, or related field or an equivalent combination of education and experience.
Minimum of 4 years of experience.
Proficiency in Microsoft Office software, as well as other databases, e-mail and calendar-keeping software.
Strong interpersonal skills and ability to successfully work with all levels of faculty and staff.
Must possess demonstrated ability to take initiative, work independently, prioritize, manage multiple assignments, and follow through on job responsibilities.
Demonstrates ability to collaborate with others in a team environment, display leadership through problem solving and the initiative to advance knowledge.
Team oriented individual.
Ability to exercise a high level of initiative, discretion and judgement regarding sensitive and confidential matters.
Strong organizational skills, excellent time management and attention to detail
Excellent communication skills (written and verbal)
Desired Qualifications
Knowledge of university policies and procedures
Demonstrated ability to work effectively with individuals and groups from a variety of identities, culture, backgrounds, ideologies, including personal and social identities
Experience with MiChart
Background ScreeningMichigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.Application DeadlineJob openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.U-M EEO/AA StatementThe University of Michigan is an equal opportunity/affirmative action employer.Job DetailJob Opening ID250312Working TitleAdmin Asst Sr HealthcareJob TitleAdmin Asst Sr HealthcareWork LocationMichigan Medicine - Ann ArborAnn Arbor, MIFull/Part TimeFull-TimeRegular/TemporaryRegularFLSA StatusNonexemptOrganizational GroupUm HospitalDepartmentMM Amb Care AdminPosting Begin/End Date6/12/2024 - 6/19/2024Career InterestAdministrationApply Now