Executive Assistant

Our client, a distinguished media organization based in Boston, MA, is currently seeking a highly organized and professional Executive Assistant to join their team on a temporary basis for a duration of at least three months. This position will require a full-time commitment, Monday through Friday, from 9:00 AM to 5:00 PM. The work schedule will be hybrid, with the employee required to be onsite Tuesday through Thursday, and working remotely on Mondays and Fridays. Compensation for this role is up to $35 per hour, based on experience. Qualified candidates seeking a rewarding opportunity are encouraged to apply for immediate consideration.Key Responsibilities:Develop and maintain strong relationships with staff, senior leadership, and external partners.Provide comprehensive support to the Editor-in-Chief, including managing schedules, handling inquiries, and troubleshooting calendar conflicts.Coordinate internal and external meetings, including board meetings and committee sessions, by handling all logistical details, setting up agendas, and transcribing meeting minutes.Read, route, and respond to correspondence, and compose emails and other communications on behalf of the leadership team.Manage travel arrangements and create itineraries.Track and submit expenses for the Editor-in-Chief.Create and edit PowerPoint presentations and reports.Maintain high levels of confidentiality, operating with discretion in all aspects of the role.Proactively identify and assist with project coordination across various teams.Screen and manage incoming calls, emails, and mail, responding appropriately.Qualifications:Bachelor's degree (or Associates degree) preferred.3-5 years of demonstrated experience as a Senior Administrative Assistant or Executive Assistant.Ability to manage complex and constantly changing calendars and emails while prioritizing tasks effectively.Exceptional interpersonal and communication skills (verbal and written).Strong organizational and project management skills with a high attention to detail.Ability to make quick decisions and solve problems independently.Capable of working autonomously and providing status reports on projects.Proficient in Microsoft Office (Word, Excel, PowerPoint), WebEx, Slack, Teams, and Zoom.Additional Requirements:Ability to handle privileged and confidential information with discretion.Ability to work proactively in a fast-paced environment.Assist with coordination of both personal and business-related travel.Ability to coordinate events, both internal and external, as needed.Flexibility and adaptability to changing priorities.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)