Executive Assistant

Job Title: Executive AssistantLocation: Boston, MA , 100% in office Schedule: Monday-Friday, 8:30 AM-5:30 PMStart Date: ASAPType: Temp-to-PermCompensation: $40-$44/hourAbout the Role:A top-tier investment firm is seeking a polished, professional Executive Assistant to support four senior-level executives. The ideal candidate will have a minimum of 3+ years supporting C-suite executives in a fast-paced Financial Services environment. This role requires a proactive, highly organized individual with excellent judgment, a collaborative spirit, and a strong sense of discretion.Top Responsibilities:Heavy calendar management across multiple time zonesComplex, detailed travel arrangements and itinerariesPreparation and processing of accurate expense reportsKey Duties:Administrative Support:Manage and maintain multiple executives' schedulesAnswer phones, screen calls, and relay messagesPrepare internal memoranda and meeting materialsCoordinate internal/external meetings, including catering and room set-up/clean-upTravel & Expenses:Book travel, hotel, and car accommodationsPrepare comprehensive travel itinerariesManage group travel coordinationProcess credit card bills and expense reports accurately and timelyOther Responsibilities:Open and sort mailSupport the investment team with data entry into sourcing software and light financial tasksProvide overflow support to other administrative staff as neededWhat They're Looking For:Bachelor's degree required3+ years of experience supporting senior executives, ideally in Private EquityHighly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Strong communication skills-written, verbal, and interpersonalExcellent organizational, prioritization, and problem-solving abilitiesProven ability to handle confidential information with professionalismPositive, proactive attitude and team-first mindsetTechnology & Tools:Microsoft Office (Outlook, Word, Excel, PowerPoint)ZoomCRM/Database softwareModern office equipmentBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)