ADMINISTRATIVE PROGRAM SPECIALIST-A(WAE)-Office of Federal Support & Grantee Relations

ADMINISTRATIVE PROGRAM SPECIALIST-A(WAE)-Office of Federal Support & Grantee RelationsPrint (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4218329) ApplyADMINISTRATIVE PROGRAM SPECIALIST-A(WAE)-Office of Federal Support & Grantee RelationsSalary $2,978.00 - $5,843.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob NumberLDOE5057897509252023FFDepartmentEducation-State ActivitiesOpening Date09/28/2023Closing Date10/3/2023 11:59 PM Central

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Supplemental InformationThis is a part-time positionThis position is located in Baton Rouge, LAOffice of Federal Support & Grantee RelationsJob Focus Areas:The Division of Federal Support & Grantee Relations assists the Louisiana Department of Education (LDOE) administrators in planning, coordinating, effectively using sub-grantee funds distributed by the agency. The part-time Administrative Program Specialist A reports to the State Homeless Coordinator. This individual must be knowledgeable and have an understanding of laws, regulations, programs, policies, procedures and practices regrading the Federal McKinney Vento Grant. This position provides duties related to the proper operation, coordination, and program management support and assistance to the State Coordinator in the Division of Federal Support and Grantee Relations. Duties and responsibilities include, but are not limited to the following: Contract Development and Reviews, Budget, Information Technology, and Personnel. Duties and responsibilities include, but are not limited to the following:

Develop and implement strategies and objectives to assist sub grantees and/or stakeholders with the delivery of high quality McKinney Vento Services ensuring that program operations are consistent with state/federal guidelines, policies and objectives.

Manages the operations of a departmental or statewide program, including assisting with budgets, development of contracts and budgetary reporting.

Establishes, implements, and revises (as required by law) the programs standard operating procedures.

Provides technical assistance and consultation via email and/or telephone to LEAs, sub grantees, agency personnel and other helpdesk users regarding program issues.

Reviews applications, reports, records, and contracts to ensure costs claimed are allowable and contract/grant targets are on track.

Plan, conduct and/or coordinate in-service/professional development training for sub grantees, LEAs, CBOs and other stakeholders as needed.

Organizes, maintains and updates files. Develops and maintains tracking system to track documents and files within the Division and other duties as assigned by the State Homeless Coordinator.

Monitors and evaluates vendor performance and ensures all deliverables are received as expected by the state agency across all contracts within the Division of Federal Support and Grantee Relations.

Assists with the Request for Applications (RFA) processes by building timelines, coordinating reviews, and working with appropriate staff to ensure successful release and award process.

Attends training opportunities to stay current and updated in the contractual and procurement procedures and requirements.

Oversees, Organizes and Coordinates the submission of data by sub grantees into the federal and state reporting systems (Consolidated State Performance Report, Federal Surveys, State Plans, etc.).

Maintains the vendor contracts.

Serves as program liaison for both internal and external agencies with respect to request for data and information technology matters.

Coordinates activities and projects with other Division staff to ensure uniformity or implementation and administration, training, and testing of system changes and modifications.

Assist in the training and implementing changes to any systems as required by federal regulations and state laws. Manages, maintains and updates (as needed) EdLink a database of homeless student data.

Perform other tasks as directed by the State Homeless Coordinator, Director, or Assistant Superintendent.

NOTE: This part-time position is not eligible for benefits or paid holidays, and has a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.You may attach a resume;however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experienceMUSTbe listed on the online application.This is Announcement #50578975.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.Candidates with the following education/experience is encouraged to apply; experience with working with families in transition.NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.No Civil Service test score is required to be considered for this position.For further information about this vacancy contact:[email protected] Department of Education – Human ResourcesPO Box 94064Baton Rouge, LA 70804Louisiana is a State as a Model Employer for People with Disabilities.QualificationsMINIMUM QUALIFICATIONS:A baccalaureate degree.SUBSTITUTIONS:Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To perform responsible, administrative functions in support of an organizational unit.ORTo manage a specialized departmental or statewide program.Level of Work:Entry.Supervision Received:General from higher-level supervisory personnel.Supervision Exercised:May supervise 1-2 lower level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.Differs from Administrative SpecialistB by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.Examples of WorkADMINISTRATIVE FUNCTIONSPerforms responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.PROGRAM MANAGEMENTManages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.Establishes, implements, and revises (as necessary) the program's standards and guidelines.Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.Performs certification and eligibility duties as it relates to the program.Ensures program compliance to Federal and State regulations.Administers contracts (such as property leases and service agreements) as they pertain to the program.May supervise a small program support staff.May require a special license and/or continuing education in the program field.May serve as a member of a board or committee relevant to the program's mission.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Holidays and Leave – State employees receive the following paid holidays each year:

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

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I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

Yes

No

02

Do you have experience with data/information management?

Yes

No

03

If you answered "YES" to the previous question, please describe your experience with data/information management. If you answered "NO", enter N/A.

04

Do you have project management experience?

Yes

No

05

If you answered YES to the previous question, please describe your project management experience. If you answered NO, enter "N/A."

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Do you have experience with working with families that are in transition?

Yes

No

07

If you answered YES to the previous question, please provide a brief explanation of your experience with McKinney Vento Families. If you answered NO, enter "N/A."

08

Are you currently employed with the LDOE?

Yes

No

09

Do you have strong communication and organizational skills?

10

If you answered "YES" to the previous question, please describe your communication and organizational skills. If you answered "NO", enter N/A

Required Question

AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email