Administrative Program Specialist-APrint (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4879020) ApplyAdministrative Program Specialist-ASalary $3,127.00 - $6,136.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number419-207310-KPGDepartmentDPS-Office of State PoliceOpening Date03/21/2025Closing Date3/26/2025 11:59 PM Central
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Supplemental InformationThis vacancy is located in theInternal Affairs Sectionin the Office of State Police located inEast Baton Rouge Parish. This posting may be used to fill a probational appointment, job appointment, or a promotional appointment.The Administrative Program Specialist-A (pay grade level AS-613) has a minimum rate of $1,443.20-bi-weekly/$3,127.00-monthly.The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.Selected Core Competencies:Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.Driving Results: The ability to identify important goals and work to achieve them.Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.Using Data: The ability to use relevant and valid data to inform a recommendation for action.Selected Preferred Competencies:Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.To apply for this vacancy, click on the "Apply"link (https://jobs.civilservice.louisiana.gov/Default.aspx) and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the 'Applications' link after logging into their account.For more information, please contact: Department of Public SafetyATTN: Human Resources/Kristin GarciaP.O. BOX 66614Baton Rouge, LA 70896Fax: [email protected] without the education and/or work experience sections completed will be considered incomplete and will not be accepted.Applicants with international degrees must provide an equivalency evaluation and a copy of their transcript at the time of application. The equivalency evaluation and transcript can be attached to the electronic application, mailed, or faxed to (225) 925-3970. Applications submitted without the above documents will not be considered. RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETING ALL SECTIONS OF THE EMPLOYMENT APPLICATION. If you are contacted for an interview, please let us knowat that timeif you have a disability and need a special accommodation.All candidates for hire must undergo drug screening and additional background check(s).This agency participates in the E-Verify system for verification of citizenship and employment authorization.Minimum QualificationsMINIMUM QUALIFICATIONS: Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job ConceptsFunction of Work:To perform responsible, administrative functions in support of an organizational unit.ORTo manage a specialized departmental or statewide program.Level of Work:Entry.Supervision Received:General from higher-level supervisory personnel.Supervision Exercised:May supervise 1-2 lower level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.Differs from Administrative SpecialistB by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.Examples of WorkADMINISTRATIVE FUNCTIONSPerforms responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.PROGRAM MANAGEMENTManages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.Establishes, implements, and revises (as necessary) the program's standards and guidelines.Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.Performs certification and eligibility duties as it relates to the program.Ensures program compliance to Federal and State regulations.Administers contracts (such as property leases and service agreements) as they pertain to the program.May supervise a small program support staff.May require a special license and/or continuing education in the program field.May serve as a member of a board or committee relevant to the program's mission.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
I have no experience and/or am uncomfortable accepting direction
I have limited experience or require assistance to accept direction
I can accept direction
I can accept directions and help others improve their ability to accept direction
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ADi: Explain your rating by providing specific and relevant examples in the box below.
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AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
I have no experience and/or am uncomfortable acting with ethics and integrity
I have limited experience or require assistance to act with ethics and integrity
I can act with ethics and integrity
I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
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AEI: Explain your rating by providing specific and relevant examples in the box below.
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AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
I have no experience and/or am uncomfortable adapting to change
I have limited experience or require assistance to adapt to change
I can adapt to change
I can adapt to change and help others improve their ability to adapt to change
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AC: Explain your rating by providing specific and relevant examples in the box below.
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DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
I have no experience and/or am uncomfortable demonstrating accountability
I have limited experience or require assistance to demonstrate accountability
I can demonstrate accountability
I can demonstrate accountability and help others improve their ability to demonstrate accountability
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DA: Explain your rating by providing specific and relevant examples in the box below.
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FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
I have no experience and/or am uncomfortable following policies and procedures
I have limited experience or require assistance to follow policies and procedures
I can follow policies and procedures
I can follow policies and procedures and help others improve their ability to follow policies and procedures
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FPP: Explain your rating by providing specific and relevant examples in the box below.
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To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?
Yes
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If you answered yes to the above question, please list the name of your relative and relationship.
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Did you list ALL of your job experience and education on your application? If not, please add before submitting.
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EmployerState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email